Human Resources Intern

ETG; Sandton; On-site; ZAR 67,000 - 112,000; Full time

Job summary

ETG in Sandton is seeking an HR Intern to support the Human Resources team with administrative tasks, record-keeping, and HR process support. You will assist with onboarding, terminations, file updates, and policy filing to help keep HR operations smooth.

The role is ideal for someone studying HR or with a basic HR admin background, offering exposure to payroll processes, performance documentation, and HR projects. Strong MS Word/Excel skills and confidentiality are essential.

Qualifications

• A qualification in Human Resources or a related field is required.
• Some HR administration experience is advantageous but not required.
• Newly qualified or first-year work experience is acceptable.
• Intermediate MS Word and MS Excel skills; PowerPoint is a plus.

Responsibilities

• Assist with onboarding new joiners and terminations.
• Set up meetings with service providers for new joiners.
• Schedule information sessions and site visits as needed.
• Prepare welcome folders and update employee files.
• Filing policy documents and assist with offboarding.
• Maintain the digital employee tracker and physical files.
• Coordinate HR payments with Finance teams.
• Support HR projects and payroll-related queries.

Skills

Communication skills

Attention to detail

Interpersonal skills

Planning & organizing

Time management

Confidentiality

Teamwork

Education

Diploma/Degree in Human Resources or related field

Tools

MS Word

MS Excel

PowerPoint

Job description

The HR Intern is a vital support role within the Human Resources Department, responsible for administrative tasks, record-keeping, and assisting in HR processes. This position plays a crucial role in ensuring the smooth operation of HR functions and providing reliable support to the HR Officer.

ROLE AND RESPONSIBILITIES

1. Onboarding and Terminations

• Assist with the administration of new joiners and leavers
• Set up meetings with service providers for new joiners
• Schedule information sessions
• Schedule site visits, where necessary
• Preparing the welcome folders
• Updating employee files, with necessary documents, i.e. signed employee contracts, medical aid forms, etc.
• Assist with ensuring the signing and filing of policy documents
• Assist with offboarding

2. General

• Update and manage digital employee tracker
• HR employee filing, which includes maintaining electronic and physical employee files
• Prepare and manage HR payments with relevant Finance teams.
• Assist with the updating and maintenance of the Skills Development database / EEA1
• Follow up with Line managers regarding bi-annual performance appraisal and file performance documentsUpdate organogram
• Offer general administrative assistance to the HR team
• And any other duties, as assigned by the HR Manager or HR Business Partners, in line with the role
• Expectation to assist with payroll processes and queries
• Collaborate with the HRBP to improve HR processes and efficiency, and provide support with HR Projects

QUALIFICATIONS AND EDUCATION REQUIREMENTS

1. A qualification (diploma/degree) in Human Resources or a related qualification (with HR subjects) is a requirement.

2. Some experience in HR administration would be an advantage, but it is not a requirement.

3. Newly qualified or first year working experience

4. Intermediate proficiency in MS Word and MS Excel is required. PowerPoint skills would be an advantage.

PREFERRED SKILLS

1. Excellent communication skills, both oral and written

2. Excellent attention to detail

3. Very good inter-personal skills

4. Very good planning, organizing, and time-management skills

5. High-quality orientation

6. Action-oriented

7. Able to maintain a very high degree of confidentiality

8. Able to multitask and work well in a team, as well as independently