Human Resources Administrator

Optimi Learning; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Optimi Learning is seeking a dynamic HR Administrator to support the HR team in Centurion. The role covers employee engagement, development, HR administration, IR, training, and compliance to help drive the company’s people objectives.

You will work closely with the HR Manager on day-to-day tasks and policy administration. The ideal candidate will have 2–3 years in a generalist HR role, strong knowledge of HR legislation, and proven proficiency in Excel and HR/payroll software.

Qualifications

• Grade 12 required.
• Diploma or Higher Certificate in HR Management or related field is required.
• Bachelor’s Degree in HR or Industrial Psychology advantageous.
• 2–3 years’ experience in a generalist HR role is required.
• Knowledge of BCEA, LRA and related legislation is required.
• Microsoft Excel proficiency (Pivot Tables, VLOOKUP, XLOOKUP) essential.
• Experience with HR/Payroll software (Deel, PaySpace) preferred.
• Professional proficiency in English, both written and verbal.
• Valid Driver’s Licence is required.

Responsibilities

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format HR policies to align with branding while preserving core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain HR records.
• Ensure data integrity across HR documentation and systems.
• Coordinate internal and external training programmes, manage invitations and attendance.
• Track training histories and maintain compliance evidence (invoices, registers, certificates).
• Support implementation of training and development initiatives.
• Collate training information for WSP/ATR and B-BBEE audits.
• Assist with administration and logistics of disciplinary hearings and grievances.
• Act as minute-taker during disciplinary hearings and draft accurate notes.
• Capture and maintain IR documentation.
• Support employee engagement and wellness initiatives.
• Assist with deployment of employee engagement surveys and analyze results.
• Coordinate employee engagement and wellness activities.
• Support statutory reporting (EE, WSP/ATR, B-BBEE).
• Maintain records for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries.
• Ensure compliance with HR policies and legislation.
• Assist HR Manager with day-to-day admin tasks and policy queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff administration.
• Participate in operational projects and end-to-end workflows.

Skills

HR generalist experience

English proficiency

Driver's license

BCEA & LRA knowledge

Excel (PivotTables, VLOOKUP, XLOOKUP)

HR/payroll software (Deel, PaySpace)

Education

Grade 12

Diploma or Higher Certificate in HR Management

Bachelor’s Degree in HR or Industrial Psychology

Tools

Deel

PaySpace

Job description

Optimi is looking for a dynamic and detail-oriented Human Resources Administrator to join our HR team. The ideal candidate must have a strong foundation in HR functions including employee engagement, employee development, HR administration, industrial relations, training and development, and compliance. You will play a key role in ensuring that HR operations run smoothly and support the company’s strategic people objectives.

REQUIREMENTS

• Grade 12
• Diploma or Higher Certificate in Human Resource Management or related field
• Bachelor’s Degree in HR or Industrial Psychology (advantageous)
• 2–3 years’ experience in a generalist HR role
• Knowledge of BCEA, LRA, and related legislation
• Familiarity with Microsoft Excel (Pivot Tables, VLOOKUP, XLOOKUP)
• Experience with HR/Payroll software, including Deel/PaySpace
• Professional proficiency in English, both written and verbal
• Valid Driver’s Licence

DUTIES

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format existing HR policies in line with corporate layout and branding standards without altering their core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain accurate HR records.
• Ensure data integrity and accuracy across HR documentation and systems
• Support the coordination of internal and external training programmes, including calendar invitations, attendance registers, and platform management.
• Track employee training histories and maintain compliance evidence, including provider invoices, signed registers, and certificates.
• Support the implementation of training and development initiatives.
• Collate training information to support Workplace Skills Plans (WSP), Annual Training Reports (ATR), and B-BBEE audits.
• Assist with the administration and logistics of formal disciplinary hearings and grievances.
• Act as an objective minute-taker during formal disciplinary hearings and provide accurate drafts within required timelines.
• Capture and maintain Industrial Relations documentation.
• Support employee engagement and wellness initiatives.
• Assist with the deployment of employee engagement surveys.
• Monitor survey completion metrics and compile survey responses into structured data summaries.
• Assist with the coordination of employee engagement and wellness activities.
• Support statutory and annual reporting requirements, including EE, WSP/ATR, and B-BBEE.
• Maintain accurate records and supporting documentation for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries.
• Ensure compliance with HR policies and applicable legislation.
• Assist the HR Manager with day-to-day HR administrative tasks.
• Assist with preliminary routing of policy-related queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff-related administrative requirements.
• Participate in operational projects and support end-to-end coordination workflows.

This position is based in Centurion.