HR Operations & Compliance Administrator

Optimi Learning; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Optimi Learning is seeking a dynamic HR Administrator to support the HR team in Centurion. The role covers employee engagement, development, HR administration, IR, training, and compliance to help drive the company’s people objectives.

You will work closely with the HR Manager on day-to-day tasks and policy administration. The ideal candidate will have 2–3 years in a generalist HR role, strong knowledge of HR legislation, and proven proficiency in Excel and HR/payroll software.

Qualifications

• Grade 12 required.
• Diploma or Higher Certificate in HR Management or related field is required.
• Bachelor’s Degree in HR or Industrial Psychology advantageous.
• 2–3 years’ experience in a generalist HR role is required.
• Knowledge of BCEA, LRA and related legislation is required.
• Microsoft Excel proficiency (Pivot Tables, VLOOKUP, XLOOKUP) essential.
• Experience with HR/Payroll software (Deel, PaySpace) preferred.
• Professional proficiency in English, both written and verbal.
• Valid Driver’s Licence is required.

Responsibilities

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format HR policies to align with branding while preserving core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain HR records.
• Ensure data integrity across HR documentation and systems.
• Coordinate internal and external training programmes, manage invitations and attendance.
• Track training histories and maintain compliance evidence (invoices, registers, certificates).
• Support implementation of training and development initiatives.
• Collate training information for WSP/ATR and B-BBEE audits.
• Assist with administration and logistics of disciplinary hearings and grievances.
• Act as minute-taker during disciplinary hearings and draft accurate notes.
• Capture and maintain IR documentation.
• Support employee engagement and wellness initiatives.
• Assist with deployment of employee engagement surveys and analyze results.
• Coordinate employee engagement and wellness activities.
• Support statutory reporting (EE, WSP/ATR, B-BBEE).
• Maintain records for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries.
• Ensure compliance with HR policies and legislation.
• Assist HR Manager with day-to-day admin tasks and policy queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff administration.
• Participate in operational projects and end-to-end workflows.

Skills

HR generalist experience

English proficiency

Driver's license

BCEA & LRA knowledge

Excel (PivotTables, VLOOKUP, XLOOKUP)

HR/payroll software (Deel, PaySpace)

Education

Grade 12

Diploma or Higher Certificate in HR Management

Bachelor’s Degree in HR or Industrial Psychology

Tools

Deel

PaySpace

Job description

Optimi Learning is seeking a dynamic HR Administrator to support the HR team in Centurion. The role covers employee engagement, development, HR administration, IR, training, and compliance to help drive the company’s people objectives.

You will work closely with the HR Manager on day-to-day tasks and policy administration. The ideal candidate will have 2–3 years in a generalist HR role, strong knowledge of HR legislation, and proven proficiency in Excel and HR/payroll software.