HR Senior Secretary

Liv Supplies; Ermelo; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Liv Supplies is seeking an efficient secretary to provide secretarial and administrative support to the HR Manager and department. You will manage the HR Manager’s diary, schedule appointments, track tasks and maintain meeting minutes, while ensuring timely follow-ups and compliant processes.

You will also support events and stakeholder engagements as needed. Responsibilities include preparing reports, drafting formal correspondence, coordinating logistics for visitors, and maintaining live

Qualifications

• Two years related minimum experience.
• Grade 12 at NQF4 with 120 points credits.

Responsabilités

• Manage and schedule HR Manager diaries, calendars, appointments and meeting schedules.
• Compile and maintain daily action lists to track progress and follow-ups.
• Act as a communication link between HR Manager's office and employees within the department.
• Assist and coordinate activities and monitor compliance requirements.
• Record and distribute meeting minutes and track actions.
• Coordinate visitor arrangements and meeting logistics, refreshments and catering.
• Assist Communications and Stakeholder Management during events and engagements.
• Prepare reports and draft formal correspondence for management review.

Connaissances

Diary management

Meeting coordination

Documentation

Formation

Grade 12 with 120 points

Description du poste

Provide secretarial and administrative support service to the manager and section by:

• Managing and scheduling Human Resource (HR) Manager’s diary, calendar, appointments, and meeting schedules.
• Compiling and maintaining a daily action list to track progress on tasks, outstanding actions, and follow-ups.
• Acting as a communication link between the HR Manager's office and employees within the department.
• Assisting and coordinating activities.
• Monitoring compliance requirements and sending reminders.
• Recording and distributing meeting minutes and tracking actions arising from meetings.
• Coordinating visitor arrangements, including meeting logistics, refreshments, and catering.
• Assisting the Communications and Stakeholder Management team during events and stakeholder engagements.
• Ensuring compliance within Human Resource Department adhering to policies and procedures.

Process data from information system by:

• Assisting with administration, quality compliance, and following up on audit findings.
• Creating and maintaining live trackers and spreadsheets to monitor employee compliance and outstanding actions.
• * Compiling management presentations and sourcing information from various departments.
• Preparing reports for management review.
• Drafting formal correspondence, including memos, letters, meeting invitations, and departmental communications.

Minimum Qualification Requirements:

• Grade 12 at NQF4 with 120 points credits
• Two years related minimum experience.