Maintenance Senior Secretary

Liv Supplies; Ermelo; Sur place; ZAR 167 000 - 257 000; Plein temps

Résumé du poste

Liv Supplies is seeking a capable secretary to provide secretarial and administrative support to the manager and department in Ermelo. You will manage diaries, coordinate meetings, screen appointments, and handle travel logistics with discretion.

The role includes producing documents, maintaining filing systems, and supporting contract administration. Strong organizational skills and attention to confidentiality are essential.

Qualifications

• Manage and maintain the manager’s diary, appointments, and meeting schedules.
• Coordinate and arrange meetings, including preparing agendas and taking minutes.
• Screening and keeping a record of the manager’s appointments.
• Coordinate travel arrangements, accommodation bookings, and logistics when required.
• Maintain confidential records and ensure the security of sensitive information.
• Prepare, type, proofread, and distribute correspondence, reports, and presentations.
• Assist with contract administration, document tracking, and record keeping.

Responsabilités

• Monitor and follow up on action items arising from meetings.
• Liaise with internal and external stakeholders on behalf of the department.
• Receive, screen, and direct telephone calls, emails, and visitors appropriately.
• Provide general administrative and secretarial support to the department.
• Manage office supplies and ensure the availability of administrative resources.
• Maintain an efficient filing and document management system, both electronic and manual.
• Compile monthly, weekly, and ad hoc reports.

Connaissances

Diary management

Meeting coordination

Travel arrangements

Record keeping

Communication

Formation

Grade 12 (NQF4)

Description du poste

Provide secretarial and administrative support service to the manager and section by:

• Manage and maintain the manager’s diary, appointments, and meeting schedules.
• Coordinate and arrange meetings, including preparing agendas and taking minutes
• Screening and keeping a record of the manager’s appointments
• Coordinate travel arrangements, accommodation bookings, and logistics when required.
• Maintain confidential records and ensure the security of sensitive information.
• Prepare, type, proofread, and distribute correspondence, reports, and presentations.
• Assist with contract administration, document tracking, and record keeping.
• Perform any other duties assigned by management within the scope of the position.

Provide a one stop customer /client service by:

• Monitor and follow up on action items arising from meetings.
• Liaise with internal and external stakeholders on behalf of the department.
• Receive, screen, and direct telephone calls, emails, and visitors appropriately.

Provide a general office administrative function by:

• Provide general administrative and secretarial support to the department.
• Manage office supplies and ensure the availability of administrative resources.

Process data from information system by:

• Maintain an efficient filing and document management system, both electronic and manual.
• Compile monthly, weekly, and ad hoc reports a.

Qualification Requirements:

• Grade 12 at NQF4 with 120 points credits
• Two years' experience