HR Administration & Lifecycle Specialist

Signa Opportunity; Gauteng; On-site; ZAR 140,000 - 210,000; Full time

Job summary

Signa Opportunity is seeking an HR Administrator to provide comprehensive administrative and operational support to the HR Officer/Manager across the full employee lifecycle within the group of companies. Responsibilities include recruitment, onboarding, offboarding, employee records, payroll liaison, and compliance administration.

You will assist with interview coordination, documentation, payroll liaison, EE tracking, and HRIS data updates, while maintaining confidentiality and ensuring

Qualifications

• Strong administrative and organisational skills with high attention to detail.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Basic working knowledge of HRIS and payroll systems.
• Sound understanding of HR administrative processes across the employee lifecycle.
• Accurate data capturing and basic report-writing skills.

Responsibilities

• Recruitment and Selection Support: Assist with drafting and posting job advertisements, screen CVs, schedule interviews, assist with reference checks, prepare interview packs, help draft offers and contracts, update recruitment tracker, support EE considerations.
• Onboarding Support: Coordinate inductions, prepare onboarding packs, collect pre-employment documentation, capture new employee details, liaise with IT/facilities, track probation review dates.
• Offboarding Support: Administer resignation/termination, schedule exit interviews, coordinate payroll for final payments, return company property, deactivate access, prepare exit documents.
• Employee Records and Administrative Support: Maintain confidential records, capture changes in systems, provide clerical support, manage leave processing, maintain headcount, draft routine HR letters.
• Payroll Liaison Support: Submit information to payroll, verify timesheets, resolve routine payroll queries, assist with employee benefits.
• Employee Relations Support: First point of contact for routine queries, assist with disciplinary processes, facilitate communication, distribute policies, coordinate engagement activities.
• Labour Relations and Compliance Support: Ensure compliance with Labour legislation, prepare CCMA/Bargaining Council docs, help with hearings, flag compliance risks, support audits.
• Employment Equity (EE) Support: Collect and maintain EE data, assist with EE reports, coordinate EE Committee meetings, track progress against EE Plan, distribute EE communications.
• Skills Development and Training Support: Coordinate workshops, maintain training records, support WSP/ATR submissions, liaise with training providers.
• Reporting and General HR Administration: Compile HR reports, update dashboards, keep archives, assist audits, update policies.
• Minimum Requirements: South African Unemployed youth 18-34, Matric, HR qualification preferred/essential.

Skills

Admin skills

Organisational skills

MS Office proficiency

Data entry

Communication skills

Education

Diploma or Degree in HR Management

Tools

HRIS

Payroll systems

MS Office

Job description

Signa Opportunity is seeking an HR Administrator to provide comprehensive administrative and operational support to the HR Officer/Manager across the full employee lifecycle within the group of companies. Responsibilities include recruitment, onboarding, offboarding, employee records, payroll liaison, and compliance administration.

You will assist with interview coordination, documentation, payroll liaison, EE tracking, and HRIS data updates, while maintaining confidentiality and ensuring