Hospital Ward Administration Coordinator

Clinix Health Group (Pty) Ltd; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Clinix Tshepo-Themba Private Hospital in Gauteng seeks an administrator to support the Unit Manager and nursing team. You will handle calls, help prepare patient statistics, maintain registers, and ensure accurate documentation and stock control.

Close liaison with Pharmacy and hospital systems is required to maintain data integrity. The role requires a nursing-related qualification or equivalent, computer literacy, and at least 2 years of administration experience.

Qualifications

• NQF 5 / relevant nursing qualification.
• Computer literacy.
• SAP experience.
• Stock control.
• ICD 10 Code and CPT coding ability.
• 2 years administration experience.
• Healthcare professional qualification (added advantage).
• Finance-related qualification (added advantage).

Responsibilities

• Answer and attend to in-bound calls in a professional and friendly manner.
• Assist the Unit Manager with drawing patient statistics / reports as needed.
• Maintain the patient register and reconcile with SAP every 2 to 4 hours.
• Ensure daily availability of patient stickers.
• Establish and maintain an accurate filing system for patients’ documents, minutes and audit docs.
• Print new checklists for fridges, emergency supplies and environmental purposes.
• Order stationery on allocated days and notify when stock is unavailable.
• Compile the diet list with nursing staff and get sign-off by Unit Manager.
• Complete maintenance requisitions and obtain Unit Manager sign-off.
• Supervise linen rooms and keep them tidy.
• Maintain current notices on the notice board.
• Assist with Patient experience feedback system (MyVoice).
• Review occupancy lists and adjust bed movements and discharges as needed.
• Compare charge sheets with patient counts daily and collect discharge charge sheets.
• Capture all materials from charge sheets on the approved system.
• Scan bar-coded materials or capture stock manually as required.
• Record unavailable stock on Over-Billings form and escalate to Pharmacy.
• Capture services (gases and equipment) from charge sheets.
• Retain charge sheets with unavailable stock and complete checklists.
• Coordinate patient transfers with sign-off and relevant documents.
• Ensure discharged patient files are complete and filed.
• Follow up with Pharmacy on unavailable stock and process stock credits.
• Assist in conducting ward cycle counts and ensure stock bar-coding.
• Inform families about discharge details and patient experience processes.

Skills

Communication

Administration

Customer service

Education

NQF 5 / Relevant Nursing Qualification

Computer literacy

Tools

SAP

Stock control

ICD-10 Code and CPT coding

Job description

Clinix Tshepo-Themba Private Hospital in Gauteng seeks an administrator to support the Unit Manager and nursing team. You will handle calls, help prepare patient statistics, maintain registers, and ensure accurate documentation and stock control.

Close liaison with Pharmacy and hospital systems is required to maintain data integrity. The role requires a nursing-related qualification or equivalent, computer literacy, and at least 2 years of administration experience.