Health, Safety, Security & Environment Admin

Jones Lang LaSalle Incorporated; South Africa; Vor Ort; ZAR 300.000 - 420.000; Vollzeit

Zusammenfassung

Jones Lang LaSalle Incorporated in South Africa seeks an E-Prep EHS Admin to coordinate emergency preparedness programmes across the EMEA region. You will manage drills, updates to ERMs/EAPs, and dashboards while ensuring site compliance and timely action closure.

The role requires organizing skills, data handling, and working with cross-country teams. Ideal candidates hold a health and safety background with 1–3 years in EHS administration and strong English communication.

Qualifikationen

• Bachelor’s degree in Health & Safety, Facilities Management, Emergency Management or related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards within EMEA.

Aufgaben

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain Emergency Preparedness documentation (ERMs, EAPs, floor plans).
• Monitor site compliance and escalate gaps to EHS managers.

Kenntnisse

MS Office

Organisational skills

English proficiency

Administrative skills

Data handling

Emergency preparedness

Documentation

Ausbildung

Bachelor's degree in Health & Safety or related field

Tools

Microsoft Excel

EHS reporting tools

Facility management systems

Jobbeschreibung

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.About JLLJLL is a leading professional services firm specializing in real estate and investment management. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate. Our Health, Safety, Security & Environment (HSSE) team ensures that every JLL workplace meets the highest standards of safety and wellbeing.This role offers the opportunity to make a meaningful contribution to HSSE excellence across one of the world's most dynamic regions while developing your career in emergency preparedness and health and safety management.Job SummaryThe EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools.This is an excellent opportunity for an organized, safety-focused professional to build expertise in emergency management while working with diverse teams across multiple countries. You'll have real impact, clear ownership, and the chance to develop your career within a global leader in real estate and facilities management.Key ResponsibilitiesCoordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sitesMaintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact listsMonitor site compliance with E-Prep requirements and escalate gaps to regional EHS managers in a timely mannerSupport the maintenance and accuracy of E-Prep dashboards and reporting toolsTrack and follow up on corrective actions arising from drills, audits, and inspections through to closureCoordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster managementAssist with E-Prep-related audits, inspections, and risk assessmentsLiaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documentedPrepare regular E-Prep status reports and KPI summaries for leadershipSupport the review and closure of E-Prep work orders within facility management systemsProvide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities requireAssist with data entry, document formatting, and record-keeping across EHS programmesHelp maintain shared drives, filing systems, and knowledge repositoriesSupport other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managersRequired QualificationsBachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)1–3 years of experience in EHS administration, emergency preparedness, or facilities coordinationKnowledge of emergency preparedness regulations and standards applicable within EMEAExperience with facilities management or EHS reporting toolsStrong organisational and administrative skills with the ability to work with data streamsProficiency in Microsoft Office (Excel, PowerPoint, Word)Strong written and verbal communication skills in EnglishAbility to work independently, take initiative, and adapt to shifting priorities*Preferred QualificationsNEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualificationExperience supporting multinational or regional operations across multiple time zonesExperience with Fire Marshal/Warden and first aid coordination programmesKnowledge of emergency drill best practices and post-drill evaluation methodologiesFamiliarity with large corporate EHS systems, processes, and reporting platformsExperience with data visualisation or business intelligence toolsAdditional European language skills (e.g., German, French, Spanish) are advantageousWhy This Role?Real Impact: Your work directly protects people's safety and ensures regulatory compliance across hundreds of sites.Regional Exposure: Work with diverse teams across EMEA, gaining international experience and cultural awareness.Career Development: Build specialized expertise in emergency management within a global organization with clear career pathways.Variety: No two days are the same—you'll coordinate drills, solve problems, work with stakeholders at all levels, and contribute to continuous improvement.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.