Health, Safety, Security & Environment Admin

Health, Safety, Security & Environment Admin; Cape Town; Presencial; ZAR 180 000 - 240 000; Tempo integral

Resumo da oferta

JLL is seeking an EHS Admin in Cape Town to coordinate Emergency Preparedness across the EMEA region, manage documentation, drills, and dashboards, and provide essential admin support to regional EHS and FM teams.

You will work with diverse teams across multiple countries, ensuring site compliance, data accuracy, and timely reporting while advancing your career within a global leader in real estate and facilities management.

Qualificações

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards applicable within EMEA.
• Experience with facilities management or EHS reporting tools.
• Strong organisational and administrative skills with the ability to work with data streams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.
• Ability to work independently, take initiative, and adapt to shifting priorities.

Responsabilidades

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain and update Emergency Preparedness documentation, including ERMs and EAPs.
• Monitor site compliance with E-Prep requirements and report gaps to regional EHS managers.
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools.
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure.
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records and rosters.
• Assist with E-Prep audits, inspections, and risk assessments.
• Liaise with site teams to ensure emergency equipment inspections are current and fully documented.
• Prepare regular E-Prep status reports and KPI summaries for leadership.
• Support the review and closure of E-Prep work orders within facility management systems.
• Provide ad-hoc administrative support to regional EHS and FM teams as workload requires.
• Assist with data entry, document formatting, and record-keeping across EHS programmes.
• Help maintain shared drives and knowledge repositories.
• Support other EHS programme areas during peak periods.

Conhecimentos

Organisational skills

Data management

English communication

Independent worker

Formação académica

Bachelor's degree in Health & Safety

Ferramentas

MS Office

EHS reporting tools

Descrição da oferta de emprego

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

JLL is a leading professional services firm specializing in real estate and investment management. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate. Our Health, Safety, Security & Environment (HSSE) team ensures that every JLL workplace meets the highest standards of safety and wellbeing.

This role offers the opportunity to make a meaningful contribution to HSSE excellence across one of the world's most dynamic regions while developing your career in emergency preparedness and health and safety management.

Job Summary

The EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools.

This is an excellent opportunity for an organized, safety-focused professional to build expertise in emergency management while working with diverse teams across multiple countries. You'll have real impact, clear ownership, and the chance to develop your career within a global leader in real estate and facilities management.

Key Responsibilities

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists
• Monitor site compliance with E-Prep requirements and escape gaps to regional EHS managers in a timely manner
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management
• Assist with E-Prep-related audits, inspections, and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad-hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry, document formatting, and record-keeping across EHS programmes
• Help maintain shared drives, filing systems, and knowledge repositories
• Support other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managers

Required Qualifications

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post-secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination
• Knowledge of emergency preparedness regulations and standards applicable within EMEA
• Experience with facilities management or EHS reporting tools
• Strong organisational and administrative skills with the ability to work with data streams
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong written and verbal communication skills in English
• Ability to work independently, take initiative, and adapt to shifting priorities

*Preferred Qualifications

• NEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualification
• Experience supporting multinational or regional operations across multiple time zones
• Experience with Fire Marshal/Warden and first aid coordination programmes
• Knowledge of emergency drill best practices and post-drill evaluation methodologies
• Familiarity with large corporate EHS systems, processes, and reporting platforms
• Experience with data visualisation or business intelligence tools
• Additional European language skills (e.g., German, French, Spanish) are advantageous

Why This Role?

Real Impact: Your work directly protects people's safety and ensures regulatory compliance across hundreds of sites.

Regional Exposure: Work with diverse teams across EMEA, gaining international experience and cultural awareness.

Career Development: Build specialized expertise in emergency management within a global organization with clear career pathways.

Variety: No two days are the same—you'll coordinate drills, solve problems, work with stakeholders at all levels, and contribute to continuous improvement.

Location: On-site –Cape Town, ZAF

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.