EMEA E-Prep & HSE Admin

Health, Safety, Security & Environment Admin; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

JLL is seeking an EHS Admin in Cape Town to coordinate Emergency Preparedness across the EMEA region, manage documentation, drills, and dashboards, and provide essential admin support to regional EHS and FM teams.

You will work with diverse teams across multiple countries, ensuring site compliance, data accuracy, and timely reporting while advancing your career within a global leader in real estate and facilities management.

Qualifications

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards applicable within EMEA.
• Experience with facilities management or EHS reporting tools.
• Strong organisational and administrative skills with the ability to work with data streams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.
• Ability to work independently, take initiative, and adapt to shifting priorities.

Responsibilities

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain and update Emergency Preparedness documentation, including ERMs and EAPs.
• Monitor site compliance with E-Prep requirements and report gaps to regional EHS managers.
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools.
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure.
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records and rosters.
• Assist with E-Prep audits, inspections, and risk assessments.
• Liaise with site teams to ensure emergency equipment inspections are current and fully documented.
• Prepare regular E-Prep status reports and KPI summaries for leadership.
• Support the review and closure of E-Prep work orders within facility management systems.
• Provide ad-hoc administrative support to regional EHS and FM teams as workload requires.
• Assist with data entry, document formatting, and record-keeping across EHS programmes.
• Help maintain shared drives and knowledge repositories.
• Support other EHS programme areas during peak periods.

Skills

Organisational skills

Data management

English communication

Independent worker

Education

Bachelor's degree in Health & Safety

Tools

MS Office

EHS reporting tools

Job description

JLL is seeking an EHS Admin in Cape Town to coordinate Emergency Preparedness across the EMEA region, manage documentation, drills, and dashboards, and provide essential admin support to regional EHS and FM teams.

You will work with diverse teams across multiple countries, ensuring site compliance, data accuracy, and timely reporting while advancing your career within a global leader in real estate and facilities management.