Graduate Recruitment Administrator

EY; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

EY in Johannesburg is seeking a highly organized Graduate Recruitment Administrator to support the graduate recruitment team. The role focuses on coordinating recruitment activities, maintaining accurate records, and assisting hiring managers and recruiters to deliver a smooth candidate experience.

You will screen applications, arrange interviews, manage ATS data, prepare reports, and assist with onboarding, background checks and vendor payments where applicable.

Qualifications

• Bachelor’s degree or Diploma in Human Resources or related field.
• HR/recruitment/admin experience preferred but not required.
• Experience supporting high-volume recruitment is advantageous.
• Strong organization and communication skills.

Responsibilities

• Coordinate graduate recruitment processes and screen applications.
• Schedule interviews, assessments, and travel where applicable.
• Maintain ATS records and prepare recruitment reports.
• Support onboarding and background checks.
• Collaborate with managers and universities for campus recruitment.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Education

Bachelor’s degree or Diploma in HR/Business Admin

Tools

MS Office Suite

ATS

Job description

We are seeking a highly organized and detail-oriented Graduate Recruitment Administrator to join our dynamic Graduate Recruitment team. The role is responsible for coordinating recruitment activities, maintaining accurate recruitment records, supporting hiring managers and recruiters, and ensuring compliance with company policies and procedures. The successful candidate will play a crucial role in supporting the recruitment process for graduate positions, ensuring a smooth and efficient hiring experience for both candidates and hiring managers.

Key Responsibilities

• Candidate Management:
• Assist in the coordination and administration of the graduate recruitment process.
• Screen and shortlist graduate applications based on predefined criteria.
• Schedule and organize interviews, assessments, and other recruitment activities, including arranging meeting rooms, virtual meeting links, and travel arrangements where applicable.
• Maintain regular communication with candidates, ensuring they receive timely updates regarding their applications throughout the recruitment process.
• Administrative Support:
• Prepare and distribute recruitment-related documentation, including job descriptions, interview guides, and offer letters.
• Maintain accurate and up-to-date records of all recruitment activities in the applicant tracking system (ATS).
• Assist in the preparation of recruitment reports and analytics.
• Support recruiters with candidate onboarding activities, including coordinating background checks and pre-employment screening processes.
• Process payments for suppliers, bursary candidates, and other recruitment-related expenses where applicable.
• Stakeholder Collaboration:
• Liaise with managers & recruiters to understand their graduate recruitment needs and timelines.
• Coordinate with universities and other educational institutions to promote graduate opportunities.
• Support the organization and execution of campus recruitment events, career fairs, and employer branding activities.
• Compliance and Best Practices:
• Ensure all recruitment activities comply with relevant employment laws and company policies.
• Stay updated on industry trends and best practices in graduate recruitment.

Qualifications

• Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field.
• Previous experience in recruitment or HR administration is preferred but not essential.
• Experience supporting high-volume recruitment processes would be advantageous.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with applicant tracking systems (ATS) and HR software is an advantage.

Key Competencies

• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to listen and follow instructions.
• Ability to handle sensitive and confidential information with discretion.
• Customer-focused mindset with a positive attitude.

Please note that appointments will be made to support the firm's BBBEE rating.

Who We Are

At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference.