Graduate Recruitment Administrator

Ernst & Young Advisory Services Sdn Bhd; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Ernst & Young Advisory Services Sdn Bhd in Johannesburg is seeking a Graduate Recruitment Administrator to support the recruitment team by coordinating processes, maintaining records, and ensuring candidate experiences are smooth.

You will screen applications, schedule interviews, assist with onboarding, and liaise with universities to promote graduate opportunities, while upholding BBBEE compliance.

Qualifications

• Bachelor's degree or Diploma in HR or related field.
• Experience in recruitment or HR admin preferred.
• Experience with high-volume recruitment advantageous.
• Strong org and time management.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office; familiarity with ATS is a plus.
• Attention to detail and discretion with confidential information.

Responsibilities

• Coordinate graduate recruitment processes end-to-end.
• Screen and shortlist applications based on criteria.
• Schedule interviews, assessments, and travel where needed.
• Maintain ATS records and recruitment reports.
• Support onboarding including background checks.
• Assist with supplier payments related to recruitment.
• Collaborate with universities for campus events.
• Ensure compliance with policies and BBBEE where applicable.

Skills

Bachelor degree

Diploma in HR

Recruitment experience

HR administration

MS Office

ATS experience

Attention to detail

Communication skills

Education

Bachelor's degree in Human Resources or related field

Diploma in Human Resources

Tools

Microsoft Office Suite

ATS software

Job description

We are seeking a highly organized and detail-oriented Graduate Recruitment Administrator to join our dynamic Graduate Recruitment team. The role is responsible for coordinating recruitment activities, maintaining accurate recruitment records, supporting hiring managers and recruiters, and ensuring compliance with company policies and procedures. The successful candidate will play a crucial role in supporting the recruitment process for graduate positions, ensuring a smooth and efficient hiring experience for both candidates and hiring managers.

Key Responsibilities:

• Candidate Management:
• Assist in the coordination and administration of the graduate recruitment process.
• Screen and shortlist graduate applications based on predefined criteria.
• Schedule and organize interviews, assessments, and other recruitment activities, including arranging meeting rooms, virtual meeting links, and travel arrangements where applicable.
• Maintain regular communication with candidates, ensuring they receive timely updates regarding their applications throughout the recruitment process.
• Administrative Support:
• Prepare and distribute recruitment-related documentation, including job descriptions, interview guides, and offer letters.
• Maintain accurate and up-to-date records of all recruitment activities in the applicant tracking system (ATS).
• Assist in the preparation of recruitment reports and analytics.
• Support recruiters with candidate onboarding activities, including coordinating background checks and pre-employment screening processes.
• Process payments for suppliers, bursary candidates, and other recruitment-related expenses where applicable.
• Stakeholder Collaboration:
• Liaise with managers & recruiters to understand their graduate recruitment needs and timelines.
• Coordinate with universities and other educational institutions to promote graduate opportunities.
• Support the organization and execution of campus recruitment events, career fairs, and employer branding activities.
• Compliance and Best Practices:
• Ensure all recruitment activities comply with relevant employment laws and company policies.
• Stay updated on industry trends and best practices in graduate recruitment.

Qualifications:

• Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field.
• Previous experience in recruitment or HR administration is preferred but not essential.
• Experience supporting high-volume recruitment processes would be advantageous.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with applicant tracking systems (ATS) and HR software is an advantage.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to listen and follow instructions.
• Ability to handle sensitive and confidential information with discretion.
• Customer-focused mindset with a positive attitude.

Please note that appointments will be made to support the firm's BBBEE rating.

Who we are

At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.