Graduate Administrative Assistant

Placements24; Bloemfontein; On-site; ZAR 112,000 - 156,000; Full time

Benefits offered by this job

Competitive salary

Training

Paid annual leave

Career progression

Job summary

Placements24 seeks a highly organized Graduate Administrative Assistant in Bloemfontein to join a reputable legal firm. This entry-level role offers exposure to professional office operations, supporting legal professionals and handling day-to-day administrative tasks in a busy environment.

You will manage correspondence, calendars, filing, and be involved in light bookkeeping and event coordination as part of a supportive team.

Qualifications

• Bachelor degree or diploma in Administration/Office Management or related field.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to legal staff and team.
• Manage incoming and outgoing correspondence (emails/phone calls).
• Schedule appointments, meetings and manage calendars.
• Organize and maintain filing systems (physical and digital).
• Prepare documents, letters and other legal correspondence.

Skills

Organizational skills

Time management

Communication

Education

Bachelor's degree or National Diploma in Administration

Tools

Microsoft Office

Job description

About the Role

A reputable legal firm in Bloemfontein, Free State, is looking for a highly organized and proactive Graduate Administrative Assistant to join their professional team. This is an excellent entry-level position for a recent graduate eager to gain experience in a professional office environment. You will provide crucial administrative support to legal professionals, manage office correspondence, maintain records, and ensure the smooth day-to-day functioning of the office. Our client is committed to fostering a supportive workplace where new talent can thrive. This role in Bloemfontein offers a fantastic opportunity to develop essential administrative skills, enhance your organizational capabilities, and build a strong foundation for your career.

Key Responsibilities

• Provide comprehensive administrative support to legal staff.
• Manage incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments, meetings, and manage calendars.
• Organize and maintain physical and digital filing systems.
• Prepare documents, letters, and other legal correspondence.
• Handle office supplies inventory and general office upkeep.
• Greet clients and visitors in a professional manner.
• Assist with basic bookkeeping and expense tracking.
• Support event coordination and team meetings.

Requirements

• Bachelor's degree or National Diploma in Administration, Office Management, or a related field.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and accuracy in work.
• Ability to multitask and prioritize tasks effectively in a Bloemfontein office.
• Professional demeanor and strong interpersonal skills.
• Discretion and ability to handle confidential information.
• Previous administrative experience is a plus.

Benefits

• Competitive starting salary.
• Comprehensive training on office procedures and legal administration.
• Valuable professional experience in a legal setting.
• Supportive and professional work environment in Bloemfontein.
• Opportunities for skill development and career progression.
• Contribution to a well-established firm.
• Paid annual leave.