Front Desk & Admin Coordinator

Bilnor Staffing Solutions; Centurion; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Market‑related salary

Benefits as per company policy

Job summary

Bilnor Staffing Solutions seeks a proactive receptionist to manage the front desk and provide professional administrative support. You will greet clients, schedule meetings, handle calls, and assist with general office duties to ensure smooth daily operations.

Responsibilities include maintaining a tidy reception, preparing refreshments, managing mail and couriers, and supporting management with administrative tasks. A Matric and MS Office skills are essential.

Qualifications

• Grade 12 (Matric) is required.
• Diploma or certificate in Office Administration will be advantageous.
• Minimum 2–3 years' experience as a Receptionist or Administrative Assistant.
• Excellent verbal and written communication skills.
• Computer literate (Microsoft Office Suite).
• Professional appearance and telephone etiquette.
• Valid driver's licence will be advantageous.

Responsibilities

• Welcome clients, suppliers and visitors in a friendly and professional manner.
• Answer, screen and direct incoming telephone calls.
• Prepare tea, coffee and refreshments for visitors and meetings.
• Maintain a clean, organised and professional reception and boardroom area.
• Manage meeting room bookings and prepare meeting facilities.
• Receive, sort and distribute incoming mail and courier deliveries.
• Arrange outgoing courier collections and deliveries.
• Maintain visitor registers and ensure visitors comply with company procedures.
• Perform general filing, scanning, printing and document administration.
• Assist with document preparation, formatting and photocopying.
• Maintain office stationery, kitchen supplies and general office consumables.
• Assist management with general administrative tasks as required.
• Maintain confidentiality of company information at all times.
• Ensure the reception area reflects the company's professional image at all times.

Skills

Professional communication

Customer service

Organisational skills

Time management

Attention to detail

Administration and filing

Microsoft Word

Excel

Outlook

Teamwork

Initiative

Education

Grade 12 (Matric)

Diploma or Certificate in Office Administration

Tools

Microsoft Office Suite

Odoo

Telephone System

Office Equipment (Printer, Scanner, Photocopier)

Job description

Bilnor Staffing Solutions seeks a proactive receptionist to manage the front desk and provide professional administrative support. You will greet clients, schedule meetings, handle calls, and assist with general office duties to ensure smooth daily operations.

Responsibilities include maintaining a tidy reception, preparing refreshments, managing mail and couriers, and supporting management with administrative tasks. A Matric and MS Office skills are essential.