Fleet Manager

Pronel Consultants; Mkhambathini Local Municipality; On-site; ZAR 850,000 - 1,200,000; Full time

Job summary

Pronel Consultants in Camperdown, KwaZulu-Natal, is seeking an experienced Fleet Manager to take full accountability for a fleet exceeding 350 vehicles. You will drive availability, compliance, and cost-effectiveness through rigorous control, fuel management, and preventative maintenance, coordinating with Operations, Finance, Procurement, and Mechanical teams.

Key focus areas include lifecycle management, regulatory compliance, procurement, and reporting, with a hands-on leadership style to

Qualifications

• Minimum 5 years of experience in fleet management, with proven experience managing a large fleet (>200 vehicles).
• Experience in security, high-availability, or fast-paced operational environments is highly advantageous.
• Strong mechanical knowledge and experience with external workshops, parts procurement, and inventory control.
• Proficiency in MS Excel and dedicated Fleet/Fuel Management software.

Responsibilities

• Direct full lifecycle management of 350+ operational vehicles (cars, bakkies, response units, patrol vehicles).
• Ensure all fleet vehicles remain roadworthy, compliant, insured, licensed and operational.
• Monitor vehicle allocation, utilization, mileage, and site availability across regions.
• Maintain fleet registers, service histories, licensing documents, and compliance records.
• Enforce fleet policies, SOPs, and driver usage regulations.
• Track and monitor fuel usage via cards, telemetry, and logs; address anomalies.
• Oversee mechanical servicing, repairs, and preventive maintenance; ensure quick turnaround.
• Direct procurement for spares, parts, and consumables; manage stock levels and audits.
• Evaluate, source, and manage vendors; negotiate SLAs and repair turnaround times.
• Ensure compliance with traffic legislation, licensing, insurance; manage incident reporting and claims.
• Prepare executive reports on availability, fuel spend, maintenance costs, and savings.

Skills

Fleet management

Cost control

Analytical thinking

Stakeholder management

Operational planning

Education

Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field

Tools

MS Excel

Fleet/Fuel Management software

Job description

A security services company based in Camperdown, KwaZulu-Natal is seeking an experienced, hands-on Fleet Manager to take full accountability for the management, availability, compliance, and cost-effectiveness of an operational fleet exceeding 350 vehicles.

This is a critical role responsible for ensuring uninterrupted operational service delivery through rigorous fleet control, fuel management, cost-saving initiatives, mechanical oversight, stock control, and regulatory compliance. You will collaborate closely with Operations, Finance, Procurement, and Mechanical departments.

KEY RESPONSIBILITIES

1. Fleet Management & Operational Readiness

• Direct full lifecycle management of 350+ operational vehicles (cars, bakkies, response vehicles, patrol units, and specialized vehicles).
• Ensure all fleet vehicles remain roadworthy, compliant, insured, licensed, and operational.
• Monitor vehicle allocation, utilization, mileage, and site availability across all operational regions.
• Maintain accurate fleet registers, service histories, licensing documentation, and compliance records.
• Enforce fleet policies, Standard Operating Procedures (SOPs), and driver usage regulations.

2. Fuel Management & Cost Control

• Track and monitor fuel usage across the entire fleet via fuel cards, telemetry, and reporting logs.
• Detect and address fuel abuse, inefficiencies, and usage irregularities promptly.
• Implement continuously monitored fuel-saving and cost-reduction initiatives.
• Prepare comprehensive fuel consumption, variance, and exception reports for senior management.
• Reconcile fuel expenditure with Finance, investigating anomalies to maintain strict budget controls.

3. Mechanical Oversight & Vehicle Maintenance

• Oversee all mechanical servicing, repair work, and fleet maintenance activities.
• Enforce prompt turnaround times on repairs to prevent operational downtime.
• Coordinate preventative maintenance schedules and emergency breakdown responses.
• Assess vehicle conditions proactively to identify units due for replacement, refurbishment, or disposal.
• Manage relationships with internal mechanics, external workshops, dealerships, and technical service providers.

4. Spares, Parts & Inventory Management

• Direct procurement for spares, replacement parts, and consumables for the mechanical department.
• Manage inventory levels for service kits, parts, tyres, batteries, oils, and consumables.
• Maintain stock control systems to prevent shortages, over-stocking, loss, or misuse.
• Conduct regular stock takes, physical audits, and inventory reconciliations.

5. Procurement & Supplier Relations

• Evaluate, source, and manage vendors (workshops, parts suppliers, tyre centers, recovery services).
• Negotiate competitive pricing, Service Level Agreements (SLAs), and repair turnaround times.
• Align all procurement practices with internal governance and cost-control targets.

6. Compliance, Risk & Reporting

• Ensure strict adherence to traffic legislation, licensing requirements, and insurance policies.
• Oversee accident reporting, vehicle damage assessments, insurance claims, and repair workflows.
• Investigate driver negligence, vehicle abuse, or repeated damages, recommending corrective action.
• Compile regular executive reports covering:
  • Fleet availability and downtime statistics
  • Fuel usage and spend trends
  • Maintenance and repair expenditure
  • Cost‑saving outcomes and ongoing initiatives

7. Team Supervision & Stakeholder Engagement

• Supervise fleet support staff (mechanics, clerks, and operational drivers).
• Partner with Operations Managers to ensure fleet readiness for deployments.
• Liaise with HR regarding driver compliance, training, and disciplinary proceedings.

MINIMUM REQUIREMENTS

• Education: Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field (Advantageous).
• Experience: Minimum 5 years of experience in fleet management, with proven experience managing a large fleet (200+ vehicles).
• Industry Focus: Experience in security, high‑availability, or fast‑paced operational environments is highly advantageous.
• Technical Skills: Strong mechanical knowledge, experience with external workshops, parts procurement, and inventory/stock control.
• Systems: Proficiency in MS Excel and dedicated Fleet/Fuel Management software.
• Licensing: Valid Code B driver’s license (Code C / EC is advantageous).

KEY COMPETENCIES

• Strong analytical and cost‑control mindset
• High level of attention to detail and regulatory compliance
• Ability to handle high‑pressure situations and urgent operational breakdowns
• Excellent planning, organizational, and problem‑solving skills
• Assertive, disciplined, and operationally grounded
• Clear communication and stakeholder management capability