Fleet Manager

Pronel Personnel; Mkhambathini Local Municipality; Presencial; ZAR 600 000 - 900 000; Tempo integral

Resumo da oferta

Pronel Personnel is seeking an experienced Fleet Manager in Camperdown, KwaZulu-Natal to assume full accountability for a 350+ vehicle fleet, covering cars, bakkies and specialized units. You will oversee lifecycle management, licensing, insurance, and regulatory compliance to ensure uninterrupted service delivery.

The role emphasizes fuel management, cost-saving initiatives, mechanical oversight, spares inventory, and procurement.

Qualificações

• Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field.

Responsabilidades

• Direct full lifecycle management of 350+ operational vehicles (cars, bakkies, response vehicles, patrol units, and specialized vehicles).
• Ensure all fleet vehicles remain roadworthy, compliant, insured, licensed, and operational.
• Monitor vehicle allocation, utilization, mileage, and site availability across all operational regions.
• Maintain accurate fleet registers, service histories, licensing documentation, and compliance records.
• Enforce fleet policies, Standard Operating Procedures (SOPs), and driver usage regulations.
• Track and monitor fuel usage across the entire fleet via fuel cards, telemetry, and reporting logs.
• Detect and address fuel abuse, inefficiencies, and usage irregularities promptly.
• Implement continuously monitored fuel-saving and cost-reduction initiatives.
• Prepare comprehensive fuel consumption, variance, and exception reports for senior management.
• Reconcile fuel expenditure with Finance, investigating anomalies to maintain strict budget controls.
• Oversee all mechanical servicing, repair work, and fleet maintenance activities.
• Enforce prompt turnaround times on repairs to prevent operational downtime.
• Coordinate preventative maintenance schedules and emergency breakdown responses.
• Assess vehicle conditions proactively to identify units due for replacement, refurbishment, or disposal.
• Manage relationships with internal mechanics, external workshops, dealerships, and technical service providers.
• Direct procurement for spares, replacement parts, and consumables for the mechanical department.
• Manage inventory levels for service kits, parts, tyres, batteries, oils, and consumables.
• Maintain stock control systems to prevent shortages, over-stocking, loss, or misuse.
• Conduct regular stock takes, physical audits, and inventory reconciliations.
• Evaluate, source, and manage vendors (workshops, parts suppliers, tyre centers, recovery services).
• Negotiate competitive pricing, Service Level Agreements (SLAs), and repair turnaround times.
• Align all procurement practices with internal governance and cost-control targets.
• Ensure strict adherence to traffic legislation, licensing requirements, and insurance policies.
• Oversee accident reporting, vehicle damage assessments, insurance claims, and repair workflows.
• Investigate driver negligence, vehicle abuse, or repeated damages, recommending corrective action.
• Compile regular executive reports covering: Fleet availability and downtime statistics; Fuel usage and spend trends; Maintenance and repair expenditure; Cost-saving outcomes and ongoing initiatives.
• Supervise fleet support staff (mechanics, clerks, and operational drivers).
• Partner with Operations Managers to ensure fleet readiness for deployments.
• Liaise with HR regarding driver compliance, training, and disciplinary proceedings.

Conhecimentos

MS Excel

Fleet Management software

Code B license

Code C/EC advantageous

Strong mechanical knowledge

Formação académica

Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field

Ferramentas

MS Excel

Fleet/Fuel Management software

Descrição da oferta de emprego

A security services company based in Camperdown, KwaZulu-Natal is seeking an experienced, hands-on Fleet Manager to take full accountability for the management, availability, compliance, and cost-effectiveness of an operational fleet exceeding 350 vehicles.

This is a critical role responsible for ensuring uninterrupted operational service delivery through rigorous fleet control, fuel management, cost-saving initiatives, mechanical oversight, stock control, and regulatory compliance. You will collaborate closely with Operations, Finance, Procurement, and Mechanical departments.

KEY RESPONSIBILITIES

1. Fleet Management & Operational Readiness

• Direct full lifecycle management of 350+ operational vehicles (cars, bakkies, response vehicles, patrol units, and specialized vehicles).
• Ensure all fleet vehicles remain roadworthy, compliant, insured, licensed, and operational.
• Monitor vehicle allocation, utilization, mileage, and site availability across all operational regions.
• Maintain accurate fleet registers, service histories, licensing documentation, and compliance records.
• Enforce fleet policies, Standard Operating Procedures (SOPs), and driver usage regulations.

2. Fuel Management & Cost Control

• Track and monitor fuel usage across the entire fleet via fuel cards, telemetry, and reporting logs.
• Detect and address fuel abuse, inefficiencies, and usage irregularities promptly.
• Implement continuously monitored fuel-saving and cost-reduction initiatives.
• Prepare comprehensive fuel consumption, variance, and exception reports for senior management.
• Reconcile fuel expenditure with Finance, investigating anomalies to maintain strict budget controls.

3. Mechanical Oversight & Vehicle Maintenance

• Oversee all mechanical servicing, repair work, and fleet maintenance activities.
• Enforce prompt turnaround times on repairs to prevent operational downtime.
• Coordinate preventative maintenance schedules and emergency breakdown responses.
• Assess vehicle conditions proactively to identify units due for replacement, refurbishment, or disposal.
• Manage relationships with internal mechanics, external workshops, dealerships, and technical service providers.

4. Spares, Parts & Inventory Management

• Direct procurement for spares, replacement parts, and consumables for the mechanical department.
• Manage inventory levels for service kits, parts, tyres, batteries, oils, and consumables.
• Maintain stock control systems to prevent shortages, over-stocking, loss, or misuse.
• Conduct regular stock takes, physical audits, and inventory reconciliations.

5. Procurement & Supplier Relations

• Evaluate, source, and manage vendors (workshops, parts suppliers, tyre centers, recovery services).
• Negotiate competitive pricing, Service Level Agreements (SLAs), and repair turnaround times.
• Align all procurement practices with internal governance and cost-control targets.

6. Compliance, Risk & Reporting

• Ensure strict adherence to traffic legislation, licensing requirements, and insurance policies.
• Oversee accident reporting, vehicle damage assessments, insurance claims, and repair workflows.
• Investigate driver negligence, vehicle abuse, or repeated damages, recommending corrective action.
• Compile regular executive reports covering:
  • Fleet availability and downtime statistics
  • Fuel usage and spend trends
  • Maintenance and repair expenditure
  • Cost‑saving outcomes and ongoing initiatives

7. Team Supervision & Stakeholder Engagement

• Supervise fleet support staff (mechanics, clerks, and operational drivers).
• Partner with Operations Managers to ensure fleet readiness for deployments.
• Liaise with HR regarding driver compliance, training, and disciplinary proceedings.

MINIMUM REQUIREMENTS

• Education: Diploma or Degree in Fleet Management, Logistics, Transport Management, Mechanical Engineering, or related field (Advantageous).
• Experience: Minimum 5 years of experience in fleet management, with proven experience managing a large fleet (200+ vehicles).
• Industry Focus: Experience in security, high‑availability, or fast‑paced operational environments is highly advantageous.
• Technical Skills: Strong mechanical knowledge, experience with external workshops, parts procurement, and inventory/stock control.
• Systems: Proficiency in MS Excel and dedicated Fleet/Fuel Management software.
• Licensing: Valid Code B driver’s license (Code C / EC is advantageous).

KEY COMPETENCIES

• Strong analytical and cost‑control mindset
• High level of attention to detail and regulatory compliance
• Ability to handle high‑pressure situations and urgent operational breakdowns
• Excellent planning, organizational, and problem‑solving skills
• Assertive, disciplined, and operationally grounded
• Clear communication and stakeholder management capability