Fleet Manager - Parktown

HotelJobs; South Africa; On-site; ZAR 420,000 - 600,000; Full time

Job summary

HotelJobs in Parktown is seeking a Fleet Manager to oversee a diverse fleet of about 70 vehicles, including bakkies, cars, 1 ton trucks and vans. You will ensure vehicles are roadworthy, schedule services, monitor licenses and updates, and maintain insurance records.

The role emphasizes strong logistics and fleet-management experience, with responsibility for cost control, supplier liaison, and reporting. Own transport is essential for this post in South Africa.

Qualifications

• 3+ years of experience in Logistics and Fleet Management.
• Experience working with commercial vehicles.
• Strong mechanical knowledge.
• Sound administration skills.
• Own transport essential.
• Proficiency with Excel and Insurance reports.

Responsibilities

• Plan, manage, supervise, and coordinate fleet management activities.
• Oversee the fleet of approximately 70 vehicles including diverse types.
• Ensure all vehicles are in good running order and serviced when due.
• Maintain licensing, renewals and insurance on each vehicle.
• Develop relationships with suppliers to source parts as needed.
• Monitor costs and manage expenditures; oversee fleet cards.

Skills

Logistics management

Fleet management

Mechanical knowledge

Administrative skills

Education

Grade 12

Tools

Excel

Job description

Company based in Parktown is looking for a Fleet Manager to oversee their fleet of commercial vehicles (fleet of about 70 vehicles ; these consist of bakkies, cars, 1 tonne truck, people carriers as well as some luxury vehicles). The fleet manager will ensure all vehicles are in good working order; check them daily ; make sure the drivers sign out the vehicles each time, do the license renewals and make sure the insurance on each vehicle is correct. The role is suitable for someone who has managed a fleet (car rental experience preferred). The fleet manager would also build relationships with suppliers in order to source parts for vehicles when needed.

Duties

• Ensure the carrying out a wide variety of tasks related to planning, managing, supervising, and coordinating the fleet management related activities
• Ensure the effective running and management of the Fleet of Vehicles of the Group
• Ensure that all vehicles are in good running order
• Ensure maximum fleet capacity, and any other downtime or repairs are reported
• Ensure that vehicles are booked in for services nationally both externally and in-house when the services fall due
• Ensure that regular service interval on vehicles to optimise functioning and minimise pollution
• Ensure improved efficiencies on motor vehicles:
  • Better fuel consumption
  • Statistics on individual vehicles showing improved performance and lesser cost of maintenance
• Ensure that any vehicle accidents and IODs are addressed should they occur
• Ensure the organising and installation of tracking systems on new vehicles
• Ensure that the managing and always inspecting vehicles for physical damage
• Ensure compliance to legal environment regarding roadworthiness
• Ensure that all vehicles always have a valid license
• Ensure that all fines are up to date as per the Fleet Policy
• Ensure that all vehicles have been registered in the company name
• Ensure that you do a continuous evaluation of fleet processes and systems and improve efficiency
• Ensure that you develop a detailed procedure for vehicle operations:
  • Daily checklist
  • Weekly checklist
  • Monthly checklist
• Ensure that all colleagues who make use of a company vehicle have signed the Vehicle Policy and that they always adhere to the Fleet policy
• Ensure that the brand identified for the Fleet is always communicated
• Ensure that the brand images and business plan for the unit to is viable and sustainable
• Ensure that the progress of the implementation of the Fleet Brand is successfully implemented
• Ensure effective internal communication through monthly management reports and dashboards for individual vehicles, per business unit
• Handle customer complaints/problems and ensure they are resolved within the time guidelines.
• Ensure that costs are appropriately managed by checking all documentation, not limited to fuel consumption, on a line-by-line basis.
• Monitor actual expenditure incurred by the division and ensure efficient expenditure
• Manage fleet card facilities monthly
• Ensure fleet cards are obtained for old and new vehicles on a regular basis
• Ensure that the Travel Claim Rate is updated as and when the petrol price goes up or down.
• Revise the Travel Claim Rate Calculation annually to ensure that the cost breakdown is still relevant
• Ensure that you support your subordinates during and after training to ensure living adherence to procedures

Requirements

• Grade 12
• A Minimum of 3 years’ experience in Logistics and Fleet Management
• Experience working with commercial vehicles
• Strong mechanical knowledge
• Sound administration skills
• Own transport essential
• Food with admin and be able to do reports on Excel and Insurance reports.