Fleet Administrator - Remote Operations Support

Placements24; Upington; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Remote work

Career development

Supportive remote culture

Flexible hours

Job summary

Placements24 is seeking a detail-oriented Fleet Administrator to provide remote support for a nationwide logistics network. You will manage fleet data, coordinate maintenance, process documentation, and ensure regulatory compliance for our vehicle fleet.

The role emphasizes strong administrative skills, meticulous data entry, and effective communication with drivers and operations teams in a remote-first environment.

Qualifications

• Experience in fleet administration or related role.
• Proficiency with fleet management software and office apps.
• Strong organization and time management skills.
• Excellent attention to detail and data accuracy.
• Remote work capability with independent workload management.
• Understanding of vehicle maintenance and regulatory compliance is a plus.

Responsibilities

• Maintain fleet records: registration, insurance, and service history.
• Schedule maintenance with service providers.
• Process fleet documents: invoices, repair orders, certificates.
• Monitor usage and performance data for trends.
• Ensure compliance with transport laws and company policies.
• Assist drivers with administrative queries.
• Prepare reports on fleet status and costs.
• Use fleet management software to track status and service intervals.
• Coordinate the procurement of fleet consumables.
• Support logistics team with admin tasks.

Skills

Fleet administration

Data management

Communication skills

Time management

Remote work

Education

High school diploma

Administration or logistics qualifications

Tools

Fleet management software

Microsoft Office

Google Workspace

Job description

About the Role

Our client, a progressive national logistics company, is seeking a detail-oriented and organized Fleet Administrator to provide remote support for their expanding fleet operations. This position is crucial for maintaining the efficiency and compliance of our client's vehicle fleet across various locations. Working entirely remotely, you will be responsible for managing fleet data, coordinating maintenance schedules, processing documentation, and ensuring adherence to regulatory requirements. The ideal candidate will possess strong administrative skills, a keen eye for detail, and proficiency in fleet management software. This role offers an excellent opportunity for an individual who excels in organizational tasks and communication within a remote‑first environment. You will play a key part in supporting our drivers and operational teams to ensure the smooth functioning of our logistics network.

Key Responsibilities

• Maintain accurate and up-to-date records for the entire fleet, including vehicle registration, insurance, and service history.


• Schedule and coordinate routine vehicle maintenance, inspections, and repairs with service providers.


• Process and manage fleet-related documentation, such as invoices, repair orders, and compliance certificates.


• Monitor vehicle usage and performance data, identifying trends or potential issues.


• Ensure all fleet operations comply with relevant transportation laws, safety regulations, and company policies.


• Assist drivers with administrative queries related to their vehicles and compliance.


• Prepare reports on fleet status, maintenance costs, and compliance metrics for management.


• Utilize fleet management software to track vehicle status, mileage, and service intervals.


• Coordinate the procurement and management of fleet consumables and supplies.


• Support the logistics team with administrative tasks related to fleet operations.

Requirements

• Proven experience in fleet administration, vehicle maintenance coordination, or a similar administrative role.


• Proficiency in using fleet management software and standard office applications (e.g., Microsoft Office Suite, Google Workspace).


• Strong organizational and time‑management skills with the ability to prioritize tasks.


• Excellent attention to detail and accuracy in data management.


• Effective communication skills, capable of clear and concise written and verbal interaction.


• Ability to work independently and manage workload effectively in a fully remote setting.


• Understanding of vehicle maintenance principles and regulatory compliance requirements is a plus.


• High school diploma or equivalent; further qualifications in administration or logistics are advantageous.


• Must have a reliable internet connection and a dedicated workspace for remote operation.


• Proactive approach to problem‑solving and administrative support.

Benefits

• Competitive salary and remote work benefits.


• Opportunity to work with a leading company in the transport and logistics industry.


• Flexible working hours within operational needs.


• Professional development and opportunities for skill enhancement in fleet management.


• Supportive remote work culture and team collaboration.


• Contribute to the efficiency of a nationwide transportation network from anywhere.