FINANCIAL OPERATIONS ADMINISTRATOR

Competent Candidates; Randburg; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Competent Candidates in Randburg is seeking a Financial Operations Administrator to support the Head of Operations with routine tasks and process improvements. The role focuses on accurate trade instruction capture, bulk operations support, and ensuring timely reconciliations and compliant reporting.

The ideal candidate has a minimum of 3 years in a LISP environment and a degree in Business/Finance, with potential growth into a more senior operations position within the team.

Qualifications

• Minimum 3 years' experience in a LISP environment.
• Degree in Business, Finance or Investment Management.
• Strong attention to detail and accuracy in administrative tasks.
• Willingness to grow into a more senior operations role over time.

Responsibilities

• Assist with the preparation and capture of trade instructions.
• Support daily bulk operations processing.
• Assist with reconciliation, payment batches and data reviews for regulatory/reporting needs.
• Maintain standard operating procedures and respond to routine queries.

Skills

LISP experience

Financial operations

Regulatory reporting

Education

Degree in Business/Finance/Investment Management

Job description

A leading company in the Financial Services sector is looking for a Financial Operations Administrator to join their team.

Your:

Education:

• Degree in Business, Finance, or Investment Management or similar

Experience Required:

• Minimum of 3 years' experience within a LISP environment

Duties:

The role will assist the Head of Operations to ensure:

• Timeous and accurate completion of routine administrative and operational tasks.
• Support for continuity and operational resilience by reliably handling repeatable, first-line processes.
• Segregation of duties is maintained, with preparatory work reviewed, checked, and released by senior team members.
• A solid operational foundation is built to support the candidate's growth into a more senior operations role over time.

Responsibilities:

Transaction Processing & Settlement Support

• Assist with the preparation and capturing of trade instructions.
• Support daily bulk operations processing.
• Assist with capturing model portfolio instructions and income distribution data for review.
• Preparations Support
• Assist with the preparation of daily and monthly bank account reconciliations and perform initial reconciliations.
• Support AvL reconciliation data-gathering and initial identification of exceptions and escalating issues to the Head of Operations.
• Maintain reconciliation working papers and records in accordance with internal controls and audit requirements.
• Liaise with stakeholders to resolve discrepancies. Payment Processing Support
• Assist with preparing adviser, administration and tax payment batches for review and authorisation.
• Support the preparation of client withdrawal and premium documentation, ensuring required information is complete before submission for approval.
• Maintain accurate payment records in accordance with internal controls and audit requirements.

Regulatory & Tax Reporting Support

• Assist with gathering and organising information required for regulatory and tax reports.
• Support the preparation of data for annual and interim tax certificates (IT3a, IT3b,IT3c, IT3s, IT3f, IRP5) under supervision.
• Assist with basic CRS/FATCA data preparation tasks.
• Help respond to routine, non-complex tax-related queries, escalating more complex queries to the Head of Operations.

System Enhancements & Operational Risk Support

• Participate in the testing of system enhancements, platform upgrades, and new product implementations, as directed.
• Identify and report potential operational risks or processing errors promptly to the

Head of Operations

• Assist with maintaining and updating documented standard operating procedures (SOPs) for recurring processes.

Operational & Administrative Support

• Respond to routine operational queries from internal teams, advisers, and clients within agreed service levels, escalating more complex queries.
• Provide general administrative support to the Head of Operations.
• Assist with liaison to third-party service providers, custodians, and vendors under guidance.