FINANCIAL OPERATIONS ADMINISTRATOR

Compitant Candidates; Randburg; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Compitant Candidates is assisting a well established financial institution in Randburg to hire a Financial Operations Administrator. The role supports the Head of Operations with routine administrative and operational tasks and helps ensure timely and accurate processing.

You will handle daily trade processing, reconciliations, and regulatory data preparation under supervision, building a solid foundation for growth into a more senior operations role.

Qualifications

• Degree in Business, Finance, or Investment Management or similar.
• Minimum of 3 years' experience within a LISP environment.
• Strong ability to perform routine administrative and operational tasks with accuracy.

Responsibilities

• Assist Head of Operations with timeous, accurate administrative tasks.
• Support daily bulk operations processing and trade instruction capture.
• Prepare fund ballots, mergers, and testing activities with oversight.
• Maintain reconciliations and identify exceptions for escalation.
• Support regulatory and tax reporting data gathering and preparation.

Skills

Financial operations

Attention to detail

Data reconciliation

Education

Degree in Business, Finance, or Investment Management or similar

Tools

LISP environment

Job description

A well established and prominent financial institution is seeking to hire a Financial Operations Administrator.

Your:

Education:

• Degree in Business, Finance, or Investment Management or similar

Experience Required:

• Minimum of 3 years' experience within a LISP environment

Will enable you to:

Duties:

The role will assist the Head of Operations to ensure

• Timeous and accurate completion of routine administrative and operational tasks.
• Support for continuity and operational resilience by reliably handling repeatable, first-line processes.
• Segregation of duties is maintained, with preparatory work reviewed, checked, and released by senior team members.
• A solid operational foundation is built to support the candidate's growth into a more senior operations role over time.

Responsibilities:

Transaction Processing & Settlement Support

• Assist with the preparation and capturing of trade instructions.
• Support daily bulk operations processing.
• Assist with capturing model portfolio instructions and income distribution data for review.
• Preparation of fund ballots and mergers and testing.

Reconciliation Support

• Assist with the preparation of daily and monthly bank account reconciliations and perform initial reconciliations.
• Support AvL reconciliation data-gathering and initial identification of exceptions and escalating issues to the Head of Operations.
• Maintain reconciliation working papers and records in accordance with internal controls and audit requirements.
• Liaise with stakeholders to resolve discrepancies.

Payment Processing Support

• Assist with preparing adviser, administration and tax payment batches for review and authorisation.
• Support the preparation of client withdrawal and premium documentation, ensuring required information is complete before submission for approval.
• Maintain accurate payment records in accordance with internal controls and audit requirements.

Regulatory & Tax Reporting Support

• Assist with gathering and organising information required for regulatory and tax reports.
• Support the preparation of data for annual and interim tax certificates (IT3a, IT3b, IT3c, IT3s, IT3f, IRP5) under supervision.
• Assist with basic CRS/FATCA data preparation tasks.
• Help respond to routine, non-complex tax-related queries, escalating more complex queries to the Head of Operations.

System Enhancements & Operational Risk Support

• Participate in the testing of system enhancements, platform upgrades, and new product implementations, as directed.
• Identify and report potential operational risks or processing errors promptly to the Head of Operations
• Assist with maintaining and updating documented standard operating procedures (SOPs) for recurring processes.

Operational & Administrative Support

• Respond to routine operational queries from internal teams, advisers, and clients within agreed service levels, escalating more complex queries.
• Provide general administrative support to the Head of Operations.
• Assist with liaison to third-party service providers, custodians, and vendors under guidance.