Financial Administrators

West Coast Personnel; Gauteng; On-site; ZAR 167,000 - 223,000; Full time

Job summary

West Coast Personnel is seeking a meticulous Financial Administrator to manage daily bookkeeping, supplier and debtor records, and cash reconciliations from Parow. The role focuses on accurate financial administration and timely reporting within a busy finance team.

The ideal candidate has 3–5 years of experience, strong Pastel Partner knowledge, and excellent Excel skills. Independent work ethic and attention to detail are essential for meeting deadlines.

Qualifications

• 3–5 years’ experience in financial administration or bookkeeping.
• Proven working experience with Pastel Partner – essential.
• Strong Excel skills and solid bookkeeping knowledge.

Responsibilities

• Provide daily bookkeeping and administrative support to the finance team.
• Maintain accurate financial records and supporting documentation.
• Process financial transactions and ensure correct allocations.
• Capture and import bank statements into Pastel Partner.
• Perform weekly bank reconciliations and monthly general journals.
• Assist with monthly financial reporting and management accounts.
• Identify, investigate and resolve financial discrepancies.
• Reconcile supplier and creditor accounts and process supplier payments.
• Check daily cash‑ups and perform store reconciliations.
• Respond to queries and maintain organised filing systems.

Skills

Excel

Bookkeeping

Attention to detail

Time management

Independent work

Tools

Pastel Partner

Job description

FINANCIAL ADMINISTRATOR

Location: Parow, Cape Town, Western Cape

Salary: R15 000 – R20 000 per month

Experience: 3–5 Years

Essential: Pastel Partner Experience

Are you a detail-oriented Financial Administrator who enjoys working with numbers, keeping financial records accurate and ensuring everything balances?

We are looking for a reliable, organised and experienced Financial Administrator to join a busy finance team in Parow.

The ideal candidate will have strong bookkeeping knowledge, excellent Excel skills and hands‑on experience with Pastel Partner, creditors, debtors, reconciliations and financial administration.

This position is ideal for someone who takes pride in accuracy, works independently and can confidently manage multiple financial responsibilities while meeting deadlines.

Key Responsibilities

Financial Administration & Bookkeeping

• Provide daily bookkeeping and administrative support to the finance team.
• Maintain accurate financial records and supporting documentation.
• Process financial transactions and ensure correct allocations.
• Capture and import bank statements into Pastel Partner.
• Perform weekly bank reconciliations.
• Process monthly general journals, including rent, payroll and month‑end adjustments.
• Perform General Ledger reconciliations.
• Assist with monthly financial reporting and management accounts.
• Identify, investigate and resolve financial discrepancies.

Creditors, Debtors & Payments

• Reconcile supplier and creditor accounts.
• Follow up on outstanding invoices, balances and discrepancies.
• Prepare and process weekly supplier payments.
• Reconcile monthly rental statements and process landlord payments.
• Distribute proof of payments.
• Assist with accounts receivable and debtor‑related administration.
• Complete supplier credit application forms.

Daily Cash-Ups & Store Reconciliations

• Obtain daily cash‑up figures from allocated stores.
• Check and verify daily cash‑up information for accuracy.
• Capture daily financial figures into Excel spreadsheets.
• Perform weekly reconciliations of store financial records.
• Investigate and resolve any discrepancies.

General Administration

• Respond to telephone calls and emails professionally.
• Handle supplier, store and finance‑related queries.
• Maintain an organised filing system.
• Ensure financial documentation is complete and up to date.
• Provide general administrative assistance when required.

Minimum Requirements

• 3–5 years' experience in financial administration or bookkeeping.
• Proven working experience with Pastel Partner – essential.
• Sound understanding of bookkeeping and accounting principles.
• Experience with creditors and debtors.
• Strong Microsoft Excel skills.
• Experience with bank, supplier and General Ledger reconciliations.
• Good computer literacy and administrative skills.
• Excellent attention to detail and numerical accuracy.
• Strong organisational and time‑management abilities.
• Ability to work independently and meet deadlines.
• Good communication and problem‑solving skills.
• Experience handling daily cash‑ups and multiple store accounts will be advantageous.

Personal Attributes

We are looking for someone who is:

• Meticulous, accurate and detail‑oriented.
• Responsible, trustworthy and dependable.
• Proactive and able to take initiative.
• Well‑organised and deadline‑driven.
• Confident working with numbers and financial records.
• A team player who can also work independently.