Debtors Clerk

Time Personnel; Cape Town; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Time Personnel is seeking a Debtors Clerk for a well-established manufacturing company based in Parow, Cape Town. You will manage customer accounts, process invoices and reconciliations, and assist with cash flow monitoring and filing.

Strong Pastel experience and fluency in English and Afrikaans are essential. The role requires a minimum of 3 years in finance administration or bookkeeping, with high accuracy and good organisational skills.

Qualifications

• Pastel experience is essential for daily processing and reconciliations.
• Grade 12/Matric with a finance-related qualification is preferred.
• Minimum 3 years in finance administration, debtors or bookkeeping.

Responsibilities

• Manage and maintain customer accounts with up-to-date records.
• Process customer invoices, credit notes and adjustments.
• Allocate payments and receipts accurately.
• Monitor outstanding balances and follow up on overdue accounts.
• Perform debtor reconciliations and investigate discrepancies.
• Prepare and maintain debtor ageing reports.
• Communicate with customers on payments, remittances and queries.
• Assist with credit control and collections to ensure timely payment.
• Capture financial transactions on Pastel and maintain filing systems.
• Assist with month-end procedures and general ledger reconciliations.

Skills

Detail-oriented

Numerical ability

Communication skills

Independent worker

Education

Grade 12 / Matric

Finance qualification advantageous

Tools

Pastel

Job description

Debtors Clerk job vacancy in Parow, Cape Town.

Are you detail-oriented, numerically strong and experienced in debtors, cash flow management and bank reconciliations? Our client, a well-established manufacturing company based in Parow, is looking for a reliable and organised Debtors Clerk to join their team.

You will be responsible for capturing financial information, assisting with cash flow monitoring, performing bank reconciliations and ensuring that financial records are accurate and up to date.

Pastel experience is essential, and fluency in English and Afrikaans is required.

Requirements:

• Grade 12 / Matric; a relevant qualification in Finance, Accounting, or Bookkeeping will be advantageous.
• Minimum 3 years’ experience in a finance administration, debtors, or bookkeeping role.
• Proven working experience with Pastel is essential.
• Experience with cash flow monitoring, bank reconciliations and financial capturing.
• Strong numerical and administrative skills.
• High level of accuracy and attention to detail.
• Good organisational skills and the ability to meet deadlines.
• Computer literacy and experience with accounting software.
• Good communication skills and the ability to work independently as well as part of a team.

Duties and Responsibilities:

• Manage and maintain customer accounts, ensuring accurate and up-to-date records.
• Process customer invoices, credit notes, and account adjustments.
• Allocate customer payments and receipts accurately.
• Monitor outstanding balances and follow up on overdue accounts.
• Perform debtor reconciliations and investigate account discrepancies.
• Prepare and maintain debtor ageing reports.
• Communicate with customers regarding outstanding payments, remittances, and account queries.
• Assist with credit control and collections to ensure timely payment.
• Resolve billing discrepancies and liaise with internal departments where necessary.
• Perform daily or monthly bank reconciliations, as required.
• Match bank statement transactions to accounting system entries.
• Identify and investigate unreconciled transactions and discrepancies.
• Ensure receipts, payments, and bank charges are accurately recorded.
• Follow up on outstanding items and ensure reconciliations are completed within deadlines.
• Capture and process financial transactions accurately on Pastel.
• Maintain accurate filing systems and financial documentation.
• Assist with accounts payable and supplier account queries when required.
• Process and verify invoices, supporting documents, and payment records.
• Maintain accurate customer and supplier information.
• Assist with month-end procedures and general ledger reconciliations where required.
• Prepare basic financial reports, spreadsheets, and schedules for management.
• Provide administrative support to the finance team.
• Ensure financial records are properly maintained and readily available for review or audit.
• Identify and report discrepancies, outstanding items, and potential errors.
• Assist with improving financial administration processes and maintaining internal controls.