Financial Administrator / Analyst

On Line Personnel; Gqeberha; On-site; ZAR 167,000 - 223,000; Full time

Job summary

On Line Personnel in Port Elizabeth (Gqeberha) invites applications for a Financial Administrator / Analyst. The role combines backend operations—debtors, billing, and inventory reconciliations—with higher-level financial oversight, working closely with the Financial Manager.

You will dive into Trial Balance analysis, cost modelling, and monthly management accounts, while ensuring accurate cash book and budgeting support.

Qualifications

• Matric is required.
• A tertiary qualification in Accounting, Finance or related field is highly advantageous.
• 2–3 years' Pastel Accounting or Sage Evolution experience.
• Advanced proficiency in MS Office (Excel) and Google Workspace.
• Excellent attention to detail with an analytical mindset.
• Availability to commence immediately or on short notice is preferable.
• Good communication skills (written and verbal).

Responsibilities

• Debtors, Billing and Sales Order management including processing orders and invoicing.
• Trial Balance analysis and costing spreadsheets for operational insights.
• Assist the Financial Manager with monthly management accounts, cash book and budgeting.
• Track payments, reconcile cash and manage variances.
• Coordinate with warehouse on inventory reconciliation and stock variance.
• Maintain audit logs and process credit notes.

Skills

Analytical thinking

Attention to detail

Communication skills

Problem-solving mindset

Education

Matric

Tertiary qualification in Accounting/Finance

Tools

Pastel / Sage Evolution

Job description

Job Position: Financial Administrator / Analyst

Ref: 5073

Location: PE / Gqeberha

Salary: R15000 to R20000 per month commensurate with qualification and experience

Hours: Monday - Friday 07h30 - 17h00

If you are a Finance Administrator with an analytical brain and a hunger for leadership, this is your next logical career step.

We are looking for a Financial Administrator / Analyst who can seamlessly master the backend operations—debtors, billing, and inventory reconciliations—while keeping their eyes on the bigger picture. You will work closely with the Financial Manager, diving into Trial Balance analysis, cost modelling, and management accounting support.

Qualifications / Requirements:

• Minimum of Matric
• A Tertiary qualification in Accounting, Finance or a related field is highly advantageous
• Minimum of 2 to 3 years Pastel Accounting or Sage Evolution experience
• Advanced proficiency in MS Office (specifically Excel) and Google Workspace
• Exceptional attention to detail, structured organisational discipline, analytical thinking and proactive, problem-solving mindset
• Available to commence immediately or on short notice is highly preferable
• Good communication skills (written and verbal)

Key Performance Areas and experience with:

Debtors, Billing and Sales Order Management:

• Verify customer account statuses, outstanding balances, and credit limits to process sales orders exclusively for up-to-date or settled accounts
• Capture daily orders across various portals into Pastel/Sage, ensuring paid orders are invoiced and dispatched by the warehouse team without delay
• Professionally resolve client billing, payment, and account statement queries. Process Manager-approved credit notes and maintain a comprehensive audit log

Financial Analysis, Reporting and Controller Grooming:

• Review, update, and analyse Trial Balance data to support the final financial reporting process
• Generate and interpret detailed post-Trial Balance costing spreadsheets to identify operational efficiencies
• Assist the Financial Manager with the compilation of monthly management accounts, cash book management, variations analysis, and budgeting
• Record sales targets versus actual metrics on shared platforms (CRM/Google Drive), and manage internal variables such as commission schedules and fuel card expense allocations

Cash Control and Reconciliations:

• Perform daily, weekly, and monthly reconciliations across all payment channels (EFT's, card transactions, and cash)
• Track overdue accounts, manage daily banking receipts in tandem with the National Bookkeeper, and execute strict debt collection procedures

Inventory, Warehouse and Operational Sync:

• Conduct daily, weekly, and monthly physical stock counts, collaborating with the warehouse team on variance analysis and audit reconciliations
• Act as the operational bridge between the sales team and the warehouse, communicating delivery ETAs, out-of-stock notices, and managing damaged/returned stock logs
• Maintain a team-first attitude, assisting with physical warehouse picking and packing of inventory when operational volumes require it

Reporting Line and Structure:

• Reports directly to: Financial Manager
• Performance Measurement: Subject to a bi-annual performance review focused on administrative precision, analytical progression, and the achievement of targeted financial KPI’s