Financial Administrator

Empowered People Solutions (Pty) Ltd; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Empowered People Solutions (Pty) Ltd is seeking a detail-oriented Financial Administrator in Johannesburg East. You will support creditors, debtors, reconciliations, and general bookkeeping, reporting to the Financial Manager/MD.

The role covers reconciliations, cashbook, journals, and management reporting. Qualifications include Matric and an Accounting-related certificate; proficiency in Excel and ERP systems is preferred.

Qualifications

• Grade 12 (Matric) required.
• Diploma or Certificate in Accounting, Bookkeeping, Finance, or related field advantageous.
• Experience with accounting software packages.
• Proficient in Microsoft Excel, Word, and Outlook.
• Understanding of VAT and basic payroll principles.
• Experience with ERP or financial systems advantageous.

Responsibilities

• Process creditors invoices accurately and timeously.
• Match supplier invoices to purchase orders and supporting documentation.
• Prepare creditor reconciliations and resolve discrepancies.
• Ensure supplier payments are made according to approved payment terms.
• Maintain supplier records and account information.
• Liaise with suppliers regarding account queries and payment matters.
• Process customer invoices and credit notes.
• Monitor customer accounts and follow up on outstanding payments.
• Perform debtor reconciliations and resolve account discrepancies.
• Allocate receipts and maintain accurate debtor records.
• Prepare debtor age analysis reports.
• Assist with collection efforts to improve cash flow and reduce outstanding debt.
• Perform daily, weekly, and monthly bank reconciliations.
• Reconcile general ledger accounts and control accounts.
• Process and reconcile petty cash and company credit card transactions.
• Investigate and resolve reconciliation variances.
• Process accounting transactions in the accounting system.
• Assist with month-end and year-end procedures.
• Maintain the general ledger and supporting schedules.
• Prepare journals and accruals where required.
• Assist in preparation of management reports and financial summaries.
• Maintain organised filing system for financial records.
• Ensure compliance with financial policies and procedures.
• Assist with cash flow monitoring and forecasting.
• Prepare ad hoc reports as requested by management.
• Support budgeting processes and cost control initiatives.
• Ensure all financial records are accurate and confidential.
• Assist VAT reconciliations and submissions.
• Assist with regulatory and audit requirements.

Skills

Excel proficiency

Accounting software

VAT understanding

Education

Matric

Accounting/Bookkeeping/Finance certificate

Tools

ERP/financial systems

Accounting software packages

Job description

Financial Administrator Role Location: JHB - Eastern Suburbs Seniority Level: Mid Career (2 - 4 yrs exp)

We are looking for a detail-oriented Financial Administrator to join our team in JHB - Eastern Suburbs. As a Financial Administrator, you will report to the Financial Manager/Managing Director and be responsible for a variety of financial duties and responsibilities.

Duties and Responsibilities

Creditors Administration Process supplier invoices accurately and timeously. Match supplier invoices to purchase orders and supporting documentation. Prepare creditor reconciliations and resolve discrepancies. Ensure supplier payments are made according to approved payment terms. Maintain supplier records and account information. Liaise with suppliers regarding account queries and payment matters. Debtors Administration Capture and process customer invoices and credit notes. Monitor customer accounts and follow up on outstanding payments. Perform debtor reconciliations and resolve account discrepancies. Allocate receipts and maintain accurate debtor records. Prepare debtor age analysis reports. Assist with collection efforts to improve cash flow and reduce outstanding debt. Reconciliations and Cashbook Perform daily, weekly, and monthly bank reconciliations. Reconcile general ledger accounts and control accounts. Process and reconcile petty cash and company credit card transactions. Investigate and resolve reconciliation variances. Bookkeeping and Accounting Support Process accounting transactions accurately in the accounting system. Assist with month-end and year-end financial procedures. Maintain the general ledger and supporting schedules. Prepare journals and accruals where required. Assist in the preparation of management reports and financial summaries. Financial Administration Maintain an organised filing system for financial records and supporting documents. Ensure compliance with company financial policies and procedures. Assist with cash flow monitoring and forecasting. Prepare ad hoc reports as requested by management. Support budgeting processes and cost control initiatives. Ensure all financial records are maintained accurately and confidentially. Compliance and Reporting Ensure compliance with relevant financial legislation and company policies. Assist with VAT reconciliations and submissions. Assist with regulatory and audit requirements. Experience Minimum 2 to 5 years' experience in a finance or bookkeeping environment. Proven experience in creditors, debtors, reconciliations, and general bookkeeping functions. Experience within the logistics, transport, warehousing, or supply chain industry will be advantageous.

Qualifications and Skills

Grade 12 (Matric). Diploma or Certificate in Accounting, Bookkeeping, Finance, or a related field advantageous. Experience with accounting software packages. Proficient in Microsoft Excel, Word, and Outlook. Understanding of VAT and basic payroll principles. Experience with ERP or financial systems will be advantageous.