Finance and Operations Coordinator

Jobtailor; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Jobtailor in Johannesburg is seeking a detail‑driven Finance Administrator to manage day-to-day finance and accounts administration, process invoices, expenses, payments and purchase orders, and support payroll and contractor administration.

You will maintain accurate financial records, track budgets and outstanding invoices, resolve discrepancies and contribute to continuous improvements of finance processes, while coordinating with internal stakeholders on MSP requirements.

Qualifications

• 3+ years' experience in finance, accounts, bookkeeping, payroll or a similar role.
• Strong experience with invoices, reconciliations and financial administration.
• Payroll and contractor administration experience is highly advantageous.
• Excellent attention to detail and organisation.
• Strong Excel and systems skills.
• Confident managing multiple priorities and deadlines.
• Excellent communication and stakeholder skills.
• Proactive, hands-on approach with willingness to take ownership.

Responsibilities

• Manage day-to-day finance and accounts administration
• Process invoices, expenses, payments and purchase orders
• Support accounts payable, receivable and reconciliations
• Assist with payroll and month-end processes
• Maintain accurate financial records and reporting
• Track budgets, costs and outstanding invoices
• Identify discrepancies and resolve issues quickly
• Support improvements to finance processes and systems
• Support contractor onboarding, offboarding and ongoing administration
• Manage contractor records, contracts, extensions and documentation
• Coordinate timesheets and payroll information
• Track contractor start/end dates and costs
• Support supplier and compliance administration
• Produce reports and maintain accurate operational trackers
• Work closely with Louise and internal stakeholders on MSP requirements

Skills

Invoices processing

Reconciliations

Payroll administration

Contractor administration

Excel skills

Stakeholder communication

Attention to detail

Organisational skills

Time management

Communication skills

Job description

• Manage day-to-day finance and accounts administration
• Process invoices, expenses, payments and purchase orders
• Support accounts payable, receivable and reconciliations
• Assist with payroll and month-end processes
• Maintain accurate financial records and reporting
• Track budgets, costs and outstanding invoices
• Identify discrepancies and resolve issues quickly
• Support improvements to finance processes and systems
• Support contractor onboarding, offboarding and ongoing administration
• Manage contractor records, contracts, extensions and documentation
• Coordinate timesheets and payroll information
• Track contractor start/end dates and costs
• Support supplier and compliance administration
• Produce reports and maintain accurate operational trackers
• Work closely with Louise and internal stakeholders on MSP requirements

Requirements

• 3+ years' experience in finance, accounts, bookkeeping, payroll or a similar role
• Strong experience with invoices, reconciliations and financial administration
• Payroll and contractor administration experience is highly advantageous
• Excellent attention to detail and organisation
• Strong Excel and systems skills
• Confident managing multiple priorities and deadlines
• Excellent communication and stakeholder skills
• Proactive, hands-on approach with willingness to take ownership

Core Competencies

Demonstrates expertise in finance and accounts administration, including invoice processing, payroll management, and financial reporting. Proficient in maintaining accurate records and improving finance processes while effectively managing contractor administration and stakeholder communication.

Highest-signal resume keywords

• Finance Administration
• Invoice Processing
• Payroll Management
• Excel Skills
• Stakeholder Communication

Hard Skills

• Accounts Payable
• Accounts Receivable
• Reconciliations
• Financial Reporting
• Budget Tracking
• Cost Management
• Discrepancy Resolution
• Contractor Administration
• Operational Tracking

Soft Skills

• Attention to Detail
• Organizational Skills
• Proactive Approach
• Time Management

Industry Keywords

• Finance
• Bookkeeping
• Payroll
• Compliance Administration
• Supplier Administration