Finance Operations Administrator

Belay Talent Solutions; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Belay Talent Solutions is seeking a Finance & Operations Administrator in Cape Town to support financial and operational functions within an IT services business. You will manage invoicing, reconciliations, vendor contracts, payroll coordination, and ERP systems to improve processes and controls.

The role requires a Diploma/Degree in finance or related field, 2+ years of experience, and strong Excel/Microsoft 365 skills.

Qualifications

• Diploma or degree in finance, accounting, business administration or related field.
• 2+ years' experience in finance and/or operations administration.
• Experience with accounting software (Xero, Sage, QuickBooks, etc.).
• Strong Excel and Microsoft 365 skills.
• Knowledge of VAT, PAYE and CIPC advantageous.

Responsibilities

• Manage invoicing, AP/AR, reconciliations, cash flow, budgets, and compliance.
• Oversee project billing, procurement, vendor contracts, and office operations.
• Support onboarding, offboarding, payroll coordination, and staff administration.
• Maintain ERP/accounting systems and improve processes and controls.
• Track project profitability, support contract administration, and assist with financial reporting and planning.

Skills

Attention to detail

Organisational skills

Education

Diploma/Degree in Finance, Accounting, Business Administration, or related field

Tools

Xero

Sage

QuickBooks

Excel

Microsoft 365

ConnectWise

HubSpot

SAP Business One

Job description

Finance & Operations Administrator

Overview:
Support the financial and operational functions of an IT services business, ensuring accurate billing, compliance, vendor management, reporting, and process efficiency.

• Onsite with a possibility of Hybrid.

Key Responsibilities:

• Manage invoicing, AP/AR, reconciliations, cash flow, budgets, and compliance.
• Oversee project billing, procurement, vendor contracts, and office operations.
• Support onboarding, offboarding, payroll coordination, and staff administration.
• Maintain ERP/accounting systems and improve processes and controls.
• Track project profitability, support contract administration, and assist with financial reporting and planning.

Minimum Requirements:

• Diploma/Degree in Finance, Accounting, Business Administration, or related field.
• 2+ years' experience in finance and/or operations administration.
• Experience with accounting software (Xero, Sage, QuickBooks, etc.).
• Strong Excel and Microsoft 365 skills.
• Knowledge of VAT, PAYE, and CIPC advantageous.
• Strong organisational and attention-to-detail skills.

Desirable:

• Experience with PSA/ERP systems (ConnectWise, HubSpot, SAP Business One).
• Payroll, contractor management, and process documentation experience.
• Background in IT, technology, or professional services environments.