Admin Controller

Greys Recruitment; South Africa; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Greys Recruitment is seeking a highly organised Admin Controller to provide comprehensive administrative and financial support across debtors, payroll, month-end preparation and general finance administration. The successful candidate will need strong attention to detail, excellent computer skills and the ability to work independently while also functioning effectively within a team.

The role requires a matric and a tertiary qualification in Accounting or Finance advantageous; at least two years

Qualifications

• Matric is required.
• Accounting or Finance qualification is advantageous.
• Minimum 2 years' experience in office administration.
• Strong computer literacy and proficient Excel skills.

Responsibilities

• Manage the debtor payment flow and journal processes, ensuring timely and accurate entries.
• Support payroll administration and preparation of schedules and variances.
• Assist with month-end close, reporting and general financial administration.
• Maintain organised filing and confidential records.

Skills

Attention to detail

Multitasking

Time management

Strong communication

Independent worker

Team player

Confidential handling

Computer literacy

Education

Matric

Accounting/Finance qualification advantageous

Tools

Great Plains

Excel

Job description

Our client is seeking a highly organised, accurate and deadline-driven Admin Controller to provide comprehensive administrative and financial support across debtors, payroll, month-end preparation and general finance administration. The successful candidate will need strong attention to detail, excellent computer skills and the ability to work independently while also functioning effectively within a team.

MINIMUM QUALIFICATIONS

• Matric


• A tertiary qualification in Accounting or Finance will be advantageous

EXPERIENCE AND REQUIREMENTS

• Minimum 2 years' experience in office administration


• Strong computer literacy


• Experience with Great Plains will be advantageous


• Advanced Microsoft Excel skills will be advantageous


• Bookkeeping experience will be advantageous


• Strong administrative and organisational skills


• Ability to work accurately under pressure and meet deadlines

PERSONAL ATTRIBUTES

• Accurate with meticulous attention to detail


• Deadline-driven


• High energy levels


• Disciplined and professional in appearance and conduct


• Able to work independently as well as part of a team


• Able and willing to work after hours when required


• Strong sense of urgency


• Reliable, organised and proactive


• Professional approach to handling confidential financial and employee information

KEY RESPONSIBILITIES

DEBTORS

• Manage the online payment flow, including uploading debtor banking details and ensuring relevant systems are updated


• Manage the debtor legal handover process on behalf of credit controllers


• Ensure all legal handover checklists are completed before submission


• Manage the debtor journal process by conducting the first-level check and submitting journals to the Financial Manager for final approval before the daily cut-off


• Print daily bank information, convert exports for Debtors and submit information for processing


• Verify discounts taken by debtors and ensure these are valid and approved


• Assist with the allocation and management of debtor books


• Assist with problematic COD and 30-day clients


• Monitor online payments and assist with achieving online payment targets


• Reconcile all clearing accounts


• Maintain relevant debtor schedules


• Ensure account balances are clean and reconciled on a daily basis


• Prepare monthly debtor and credit note provision schedules at month-end


• Prepare weekly debtor statistics reports for the Financial Manager


• Monitor and allocate new purchase facility accounts


• Ensure new online payment applications are fully processed and clients are notified when they can make online payments


• Screen new debtor applications and submit them to the Financial Manager for approval


• Conduct credit checks on new credit applications


• Complete documentation for credit limit increases


• Monitor legal handovers of debtors


• Ensure legal fees are validated and processed for payment


• Maintain an organised filing system for all debtor documentation


• Ensure purchase facility applications are filed and scanned correctly

PAYROLL ADMINISTRATION

• Prepare overtime schedules


• Prepare freezer schedules


• Prepare fuel schedules for employees using company fuel cards


• Prepare gift registers


• Prepare commission calculations


• Complete night-shift allowance schedules


• Complete out-of-town allowance schedules


• Prepare staff loan schedules


• Prepare termination documentation


• Process new salary adjustment documentation for authorisation


• Prepare payroll templates and submit required information to Payroll


• Prepare and communicate notifications of payroll changes


• Prepare final payroll variance information for review and authorisation by the Financial Manager


• Submit union fee information for payment


• Submit garnishee payment information for processing


• Prepare employee lists by job title for statistical reporting

MONTH-END

• Assist the Finance Department with month-end preparation


• Ensure required schedules, reconciliations and supporting documentation are completed accurately and on time


• Provide information and administrative support required for month-end reporting

GENERAL ADMINISTRATION

• Assist the Financial Manager with information required for ad hoc reports


• Provide administrative and financial support to the regional finance function


• Assist with the management of archiving and filing


• Maintain accurate and accessible records and documentation


• Perform other reasonable ad hoc administrative and financial duties as required

KEY SKILLS AND COMPETENCIES

• Excellent administrative skills


• Strong attention to detail and accuracy


• Advanced Excel skills advantageous


• Good understanding of financial administration


• Debtors administration experience


• Payroll administration experience


• Strong reconciliation skills


• Good organisational and time-management skills


• Ability to meet strict deadlines


• Ability to handle confidential information


• Strong communication and interpersonal skills


• Ability to prioritise multiple tasks


• Ability to work independently with minimal supervision


• Strong computer literacy


• Experience with Great Plains advantageous