Finance and Admin Administrator

iStaff (Pty) Ltd; Midrand; On-site; ZAR 180,000 - 240,000; Full time

Job summary

iStaff (Pty) Ltd in Midrand is seeking an experienced office administrator with bookkeeping exposure. You will be the primary contact for visitors, welcome guests, manage office supplies, and coordinate quotes and orders with the Office/HR Manager.

Responsibilities include keeping financial documents current, maintaining meticulous records, handling client invoicing and statements, preparing client quotes after Finance approval, distributing test result reports, and archiving or shredding

Qualifications

• Matric and Finance qualification are required.
• 5+ years bookkeeping/financial experience.
• 2+ years procurement experience.
• 5 years general office admin experience.
• Experience using accounting software.

Responsibilities

• Act as the primary point of contact for visitors and general office administration.
• Welcome guests and inform relevant personnel of their arrival.
• Manage office supplies and equipment, collaborating with the Office/HR Manager to secure quotes and place orders.
• Ensure financial documents are current and accurately stored, by updating templates and archiving old versions.
• Maintain meticulous financial records, including the company archive.
• Shred outdated financial paperwork.
• Monitor and report on service delivery times, specifically tracking sample receipt and release timestamps.
• Prepare client quotes after obtaining Finance approval.
• Receive and prepare test result reports for client distribution and billing.
• Handle all aspects of client invoicing and statements.
• Address and resolve client queries related to billing.

Skills

Accounting software

Office administration

Education

Matric

Finance qualification

Tools

Accounting software

Job description

Minimum Requirements:

• Matric
• Finance qualification
• At least 5 years bookkeeping/financial experience
• 2 years and more procurement experience
• 5 years general office admin experience
• Experience using accounting software

Duties and Responsibilities:

• Act as the primary point of contact for visitors and general office administration.
• Welcome guests and inform relevant personnel of their arrival.
• Manage office supplies and equipment, collaborating with the Office/HR Manager to secure quotes and place orders.
• Ensure financial documents are current and accurately stored, by updating templates and archiving old versions.
• Maintain meticulous financial records, including the company archive.
• Shred outdated financial paperwork.
• Monitor and report on service delivery times, specifically tracking sample receipt and release timestamps.
• Prepare client quotes after obtaining Finance approval.
• Receive and prepare test result reports for client distribution and billing.
• Handle all aspects of client invoicing and statements.
• Address and resolve client queries related to billing.