Faculty Administrative Officer | Academic Support

UWC; Cape Town; On-site; ZAR 280,000 - 420,000; Full time

Job summary

University of the Western Cape is seeking an experienced Administrative Officer to support the Faculty Manager in day-to-day administration. You will help manage scheduling, communications, and interactions with staff and external stakeholders to ensure smooth operations.

The role involves overseeing academic administration, coordinating office activities, handling finance-related tasks, and supporting events and governance processes.

Qualifications

• Senior Certificate (Matric/Grade 12).
• At least three (3) years secretarial or administrative experience.
• Proficient in MS Office and Google Suite.
• Knowledge of the Student Enrolment Management System (MAS & SASI).
• Knowledge of finance system (InfoLN).

Responsibilities

• Academic Administration: Manage queries related to registration and advise students, parents, lecturers and tutors.
• Office Coordination: Receive walk-in clients, refer queries, manage records.
• Finance Administration: Obtain quotations, create POs, arrange travel bookings.
• Enquiry Management: Respond to programme queries (verbal, written, telephonic).
• Marketing & Event Support: Assist at Open Days, awards, career exhibitions.
• Committee & Meeting Administration: Prepare agendas, take minutes, coordinate venues.
• General Administration: Filing, copying, document collation.
• Business Continuity: Schedule staff rotations and update online drives.

Skills

MS Office & Google Suite

MAS & SASI

InfoLN

Administrative coordination

Education

Matric/Grade 12

Diploma or Degree (advantage)

Tools

MS Office

Google Suite

MAS & SASI

InfoLN

Job description

University of the Western Cape is seeking an experienced Administrative Officer to support the Faculty Manager in day-to-day administration. You will help manage scheduling, communications, and interactions with staff and external stakeholders to ensure smooth operations.

The role involves overseeing academic administration, coordinating office activities, handling finance-related tasks, and supporting events and governance processes.