Faculty Officer

University of the Western Cape; Bellville; On-site; ZAR 360,000 - 480,000; Full time

Job summary

The University of the Western Cape invites applications for the role of Faculty Officer in the Faculty of Community and Health Sciences. The position supports the Deputy Dean with community engagement, outreach planning and admin oversight on two campuses (Main and Bellville).

Responsibilities include coordinating collaborations, data collection at outreach events, and managing timetables for undergraduate clinical placements, while ensuring compliance with health laws and ethical guidelines.

Qualifications

• Bachelor’s degree (NQF 7) with at least 3 years in higher education academic administration.
• Clinical placement and community engagement experience.
• Working knowledge of a Student Enrolment Management System.
• Excellent office management, record keeping, data capturing, reporting and minute taking skills.
• Excellent report writing, communication and interpersonal skills.
• MS Office and Google Suite proficiency.
• Valid driver’s license (older than two years).

Responsibilities

• Assist the Deputy Dean to conduct needs analysis in the community.
• Plan and coordinate community engagement activities ensuring tasks are executed.
• Assist with data collection at outreach programmes for analysis.
• Organise stakeholder meetings with partners for clinical/community engagement.
• Function as a committee officer with agenda compilation and minute taking.
• Collate and compile clinical placement timetables for undergraduates.
• Ensure outreach activities comply with health laws and ethical guidelines.
• Assist with stock taking and faculty equipment management.
• Monitor budget for outreaches, transport and wellness centres.
• Report on expenditures of wellness centres, clinical engagement and transport.
• Monitor faculty vehicle usage and related expenses.
• Coordinate transport booking requests for engagements and placements.
• Maintain online document repository and act as driver when necessary.

Skills

Office management

Minute taking

Data reporting

Education

Bachelor’s degree (NQF 7)

3+ years in higher education administration

Tools

MS Office

Google Suite

Job description

Title of Position

Faculty Officer

Post Number

C812

Faculty/Department

University of the Western Cape -> Community & Health Sciences -> Dean's Office: Community & Health Sciences

Type of Position

Permanent - Full Time

Closing Date

23/10/2026

Role Clarification & Key Performance Areas

The Faculty of Community and Health Sciences at the University of the Western Cape is situated on two campuses namely; Main campus and Bellville campus. The Faculty is one of the leading institutions for the education of health sciences professionals in South Africa. The Faculty offers professional qualifications in Dietetics, Occupational Therapy, Nursing, Physiotherapy, Psychology, Social Service Professions, Community Development, Inter-Professional Education, Centre for Interdisciplinary Studies of Children Families and Society (CISCFS), Complementary Medicine, Public Health and Biokinetics.

Clinical and Community Engagement

• Assist the Deputy Dean to conduct needs analysis in the community.
• Plan and coordinate community engagement activities (i.e. faculty outreach programmes) by ensuring that all tasks leading up to the outreach are executed accordingly.
• Assist with data collection (i.e. surveys) at outreach programmes for analysis purposes.
• Organise stakeholder meetings with relevant partners where clinical and community engagement is concerned.
• Function as a committee officer at selected faculty meetings including agenda compilation and minute taking.
• Collate and compile clinical placement timetables for undergraduate programmes.
• Ensure all outreach activities follow relevant health laws, ethical guidelines, and cultural sensitivities.
• Assist with stock taking activities with reference to faculty related equipment and material

Finance Administration

• Obtain quotations from vendors where applicable.
• Create purchase orders for payment purposes.
• Monitor budget for outreaches, transport, and wellness centres.
• Report on expenditures for wellness centres, clinical engagement, and transport.

Transport Administration

• Monitor faculty vehicle usage.
• Record and monitor faculty vehicle related expenses (i.e. fuel, maintenance, insurance claims, etc).
• Plan and coordinate transport booking requests for community engagements and clinical placements in the faculty.
• Ensure compliance and policy adherence to faculty vehicle usage.

General Administration

• Manage online document repository
• Act as driver where necessary.

• A Bachelor’s degree (NQF Level 7) with at least 3 years in higher education academic administration experience.
• Clinical placement and Community engagement experience.
• Working knowledge and or experience of a Student Enrolment Management System.
• Excellent office management, record keeping, data capturing, reporting and minute taking skills.
• Excellent report writing, communication and interpersonal skills.
• Expertise in MS office (MS Word/Excel/PowerPoint, Teams) and Google suite (Mail, Meets, Drive) applications.
• A valid driver’s license older than two (2) years.

In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets.