Administrative Officer, Campus Operations & Student Support

University of the Western Cape; Bellville; On-site; ZAR 180,000 - 260,000; Full time

Job summary

The University of the Western Cape invites applications for an Administrative Officer in the Faculty Office of Community & Health Sciences in Bellville. The role supports the Faculty Manager, coordinates day-to-day administration, and interfaces with staff and external partners.

Key duties include academic administration, office coordination, finance administration, enquiry handling, events support, and meeting administration.

Qualifications

• Senior Certificate (Matric/Grade 12)
• At least three years secretarial or administrative experience
• Proficient in MS Office and Google Suite; knowledge of MAS & SASI and InfoLN.

Responsibilities

• Academic Administration: Assist with registration queries and advise students, parents, lecturers and tutors as needed.
• Office Coordination: Greet walk-ins, refer queries, and maintain internal faculty records.
• Finance Administration: Obtain quotations, create purchase orders, and arrange travel bookings.
• Enquiry Management: Respond to programme-related queries (verbal, written or telephonic).
• Marketing & Event Support: Assist at faculty events (Open Days, awards, career exhibitions).
• Committee & Meeting Administration: Compile agendas, take minutes, book venues, maintain governance documents.
• General Administration: Filing, copying, and document collation.
• Business Continuity: Coordinate staff rotations and leave schedules; update online drives.

Skills

MS Office

Google Suite

MAS & SASI

InfoLN

Education

Senior Certificate (Matric)

Tools

MAS & SASI

InfoLN

Job description

The University of the Western Cape invites applications for an Administrative Officer in the Faculty Office of Community & Health Sciences in Bellville. The role supports the Faculty Manager, coordinates day-to-day administration, and interfaces with staff and external partners.

Key duties include academic administration, office coordination, finance administration, enquiry handling, events support, and meeting administration.