Administrative Officer

University of the Western Cape; Bellville; In loco; ZAR 180.000 - 260.000; Tempo pieno

Descrizione del lavoro

The University of the Western Cape invites applications for an Administrative Officer in the Faculty Office of Community & Health Sciences in Bellville. The role supports the Faculty Manager, coordinates day-to-day administration, and interfaces with staff and external partners.

Key duties include academic administration, office coordination, finance administration, enquiry handling, events support, and meeting administration.

Competenze

• Senior Certificate (Matric/Grade 12)
• At least three years secretarial or administrative experience
• Proficient in MS Office and Google Suite; knowledge of MAS & SASI and InfoLN.

Mansioni

• Academic Administration: Assist with registration queries and advise students, parents, lecturers and tutors as needed.
• Office Coordination: Greet walk-ins, refer queries, and maintain internal faculty records.
• Finance Administration: Obtain quotations, create purchase orders, and arrange travel bookings.
• Enquiry Management: Respond to programme-related queries (verbal, written or telephonic).
• Marketing & Event Support: Assist at faculty events (Open Days, awards, career exhibitions).
• Committee & Meeting Administration: Compile agendas, take minutes, book venues, maintain governance documents.
• General Administration: Filing, copying, and document collation.
• Business Continuity: Coordinate staff rotations and leave schedules; update online drives.

Conoscenze

MS Office

Google Suite

MAS & SASI

InfoLN

Formazione

Senior Certificate (Matric)

Strumenti

MAS & SASI

InfoLN

Descrizione del lavoro

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Title of Position

Administrative Officer

Post Number

C066

Faculty/Department

University of the Western Cape -> Community & Health Sciences -> Dean's Office: Community & Health Sciences

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Closing Date

23/10/2026

Role Clarification & Key Performance Areas

The Faculty of Community and Health Sciences at the University of the Western Cape is one of the leading institutions for the education of community and health science professionals in South Africa. The faculty offers professional qualifications in Dietetics, Occupational Therapy, Nursing, Physiotherapy, Psychology, Social Service Professions, Sport, Recreation and Exercise Science, Public Health, Inter-professional Education, Centre for Interdisciplinary Studies of Children Families and Society (CISCFS) and Complementary Medicine.
We currently have a position available for an experienced Administrative Officer to support the Faculty Manger in the Faculty Office. The incumbent will assist to ensure smooth workflows of day-to-day administration, manages scheduling, and reports to the Faculty Manager while working closely with academic and administrative staff, including other internal and external stakeholders where applicable.

Applicants who meet the below criteria, are invited to apply for this position. The successful candidate will be responsible for and not limited to:

Key Responsibilities

• Academic Administration: Assist with all queries related to registration; advising students, parents, lecturers and tutors when required.
• Office Coordination: (Receive and assist walk-in clients, refer queries to appropriate sections, manage internal faculty records) .
• Finance Administration: (Assist with obtaining quotations, creating purchase orders, initiate bookings for travel and itinerary).
• Enquiry Management: (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Faculty.
• Marketing & Event Support: (Assist at Faculty events, i.e. Open Days, Deans Awards, career exhibitions, etc.).
• Committee & Meeting Administration: (Assist with meeting administration including compilation of agenda and collating relevant documentation, minute taking, booking of venue(s), Maintain committee governance documents and protocols, etc.).
• General Administration: (Office administration (e.g. filing, copying, collating documents, etc.)
• Business Continuity: (Create and coordinate faculty office staff rotation and leave schedules, updating of Faculty online hard drive).

Qualifications

• A Senior Certificate (Matric/Grade 12).
• At least three (3) years secretarial or administrative experience.
• Proficient in MS Office and Google Suite (e.g. MS Word/Excel/PowerPoint, Teams) and (Google Mail, Meets, Drive).
• Knowledge of the Student Enrolment Management System (MAS & SASI).
• Knowledge of finance system (InfoLN).

Added Advantages

• Five years or more secretarial administrative experience
• An appropriate Diploma (NQF 6) or Degree (NQF 7) qualification)
• Experience in using AI tools.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.