Facilities Administrator & Vendor Coordinator

A Igreja de Jesus Cristo dos Santos dos Últimos Dias; Johannesburg; Presencial; ZAR 240.000 - 360.000; Jornada completa

Descripción de la vacante

A Igreja de Jesus Cristo dos Santos dos Últimos Dias in Johannesburg seeks a Facilities Assistant to support the Facilities Manager. This senior-level contributor role ensures timely maintenance and administrative support across a facilities management workgroup.

You will help maintain records, process payments, manage vendor relationships, and support budgeting and reporting. You will collaborate with FM staff to document processes, prepare accomplishment reports, and assist in scheduling and

Formación

• 3 years of related experience or progress towards/completion of a relevant degree or certification.
• Clerical experience with Windows, Microsoft applications, and ability to learn other software.
• Strong communication, phone etiquette, and business writing.
• Basic business accounting skills including invoices, purchase orders, contracts.
• Excellent organization, filing, scheduling, and prioritization.
• Ability to communicate courteously with priesthood leaders, managers, staff and vendors.

Responsabilidades

• Prepares and processes purchase requisitions and orders.
• Receives invoices and matches to purchase orders, ensuring accuracy and compliance.
• Monitors billed items and approves per controls.
• Prepares payment uploads and financial reports.
• Reviews purchasing card statements.
• Tracks materials/services and maintains related files.
• Ensures tax information and requirements are met.
• Communicates with vendors under FM direction.
• Maintain databases: CNA, POs, work orders, maintenance schedules.
• Manage payments, reimbursements, and utilities payments.
• Perform clerical duties and meetings minutes as needed.
• Compile and upload reports to HQ or stake leaders.
• Manage office operations and train FM admin staff.

Conocimientos

Clerical skills

Communication

Accounting basics

Organization

Customer service

Educación

Relevant degree or certification

Herramientas

Windows/Microsoft apps

Descripción del empleo

A Igreja de Jesus Cristo dos Santos dos Últimos Dias in Johannesburg seeks a Facilities Assistant to support the Facilities Manager. This senior-level contributor role ensures timely maintenance and administrative support across a facilities management workgroup.

You will help maintain records, process payments, manage vendor relationships, and support budgeting and reporting. You will collaborate with FM staff to document processes, prepare accomplishment reports, and assist in scheduling and