Facilities Assistant

A Igreja de Jesus Cristo dos Santos dos Últimos Dias; Johannesburg; Presencial; ZAR 240.000 - 360.000; Jornada completa

Descripción de la vacante

A Igreja de Jesus Cristo dos Santos dos Últimos Dias in Johannesburg seeks a Facilities Assistant to support the Facilities Manager. This senior-level contributor role ensures timely maintenance and administrative support across a facilities management workgroup.

You will help maintain records, process payments, manage vendor relationships, and support budgeting and reporting. You will collaborate with FM staff to document processes, prepare accomplishment reports, and assist in scheduling and

Formación

• 3 years of related experience or progress towards/completion of a relevant degree or certification.
• Clerical experience with Windows, Microsoft applications, and ability to learn other software.
• Strong communication, phone etiquette, and business writing.
• Basic business accounting skills including invoices, purchase orders, contracts.
• Excellent organization, filing, scheduling, and prioritization.
• Ability to communicate courteously with priesthood leaders, managers, staff and vendors.

Responsabilidades

• Prepares and processes purchase requisitions and orders.
• Receives invoices and matches to purchase orders, ensuring accuracy and compliance.
• Monitors billed items and approves per controls.
• Prepares payment uploads and financial reports.
• Reviews purchasing card statements.
• Tracks materials/services and maintains related files.
• Ensures tax information and requirements are met.
• Communicates with vendors under FM direction.
• Maintain databases: CNA, POs, work orders, maintenance schedules.
• Manage payments, reimbursements, and utilities payments.
• Perform clerical duties and meetings minutes as needed.
• Compile and upload reports to HQ or stake leaders.
• Manage office operations and train FM admin staff.

Conocimientos

Clerical skills

Communication

Accounting basics

Organization

Customer service

Educación

Relevant degree or certification

Herramientas

Windows/Microsoft apps

Descripción del empleo

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Facilities Assistant

Johannesburg, City of Johannesburg, South Africa (No Local)

To meet the needs of the Church, we seek to build teams that represent the diverse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

Job Description

This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship and 2) Present an image of reverence and dignity in the community. This position assists the Facilities Manager (FM) to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement and administrative support to a facilities management workgroup. This is a senior-level support, individual contributor role.

Responsibilities

• Prepares and processes purchase requisitions and orders.
• Receives invoices and matches to purchase orders, ensuring accuracy and completeness and compliance with controls.
• Monitors billed items to ensure approval following established processes.
• Prepares payment uploads and financial reports.
• Reviews purchasing card statements.
• Track all materials and services, ensuring receipt or fulfillment; maintains a follow-up file on back orders; maintains related financial and human resource files.
• Ensures compliance with tax information and requirements.
• Under the direction of the FM, communicates frequently with vendors and contractors.
• Assist with the establishment of vendors.
• May prepare contracts and verify insurance documentation.
• Maintain computer databases: capitol needs assessment (CNA), purchase orders, work orders, preventive maintenance schedules, employee & facility records.
• Ensure efficient management of payments and reimbursements in an accurate and timely manner, as well as verify the payment of utilities and property-related taxes.
• Perform clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, enter computer data; maintain files; answer telephones; handle in-coming and out-going mail; create work orders; process purchase requisitions and orders; attend required training meetings.
• Compile, produce, and upload or mail various reports to HQ or stake leaders.
• Manage office operations including equipment function, supplies, administration filing, telephone messages etc.
• Train FM administrative assistant 1 and 2 (FMAA 1 and 2).
• Assist FM to document process and policy adjustments.
• Prepare accomplishment reports.
• Analyze the budget expenditure monthly.
• Assists technicians in assigning work orders as required.

Qualifications

Required

• 3 years of any combination of related experience or progress towards or completion of a relevant university (post-secondary) degree or an industry-recognized certification.
• Diverse clerical experience or equivalent demonstrating the following skills: Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Communications skills, including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
• Organizational skills including filing, scheduling, time management, and prioritization.
• Ability to communicate effectively and courteously with all individuals, including priesthood leaders managers, fellow employees and vendors.
• Strong customer-oriented, results-oriented, and adaptability and flexibility skills.
• Experience in account and payment management.
• Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications.
• Results-oriented performance and flexibility to adapt to various situations and contexts ensure effective and efficient support in daily operations.

Preferred

• A recognized university (post secondary) degree, directly related experience, and applicable industry-recognized certifications.
• Capacity to communicate in English (not fluent, but enough to be part of trainings and calls with the area and HQ).
• Power BI abilities to support the facility manager group management.
• Proven knowledge of accounting and local tax system.
• Job Identification 378575
• Job Category FC - Facilities, Construction & Real Estate
• Posting Date 10/13/2026, 01:30 PM
• Locations 5 A Jubilie Rd, Johannesburg, Gauteng, 2193, ZA (No Local)
• Apply Before 10/30/2026, 10:00 PM
• Job Schedule Full time
• Regular or Temporary Regular
• Worker Type Employee
• Number of Openings 1
• Anúncio/Mais informações Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.

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