Export Administrator

University of Fort Hare; KwaZulu-Natal; On-site; ZAR 180,000 - 300,000; Full time

Job summary

University of Fort Hare is seeking an experienced Export Administrator to join the team in Pinetown. Advanced Excel skills are essential for handling export documentation, quotations, proforma invoices and order processing.

The role involves coordinating shipments, liaising with freight providers, customers and internal departments, tracking deliveries, and maintaining accurate export records. You will also support sales activity and ensure compliance with export procedures.

Qualifications

• Strong administrative, organisational and time-management skills.
• Advanced Excel and Microsoft Office proficiency.
• Experience with ERP systems, preferably Pastel.
• Knowledge of export documentation and procedures.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines under pressure.
• Proactive, solution-oriented and reliable.
• Ability to work independently and coordinate effectively across departments.

Responsibilities

• Manage export documentation and shipment coordination.
• Prepare quotations and proforma invoices.
• Process export orders and liaise with freight providers, customers and internal departments.
• Track shipments and follow up on outstanding payments.
• Maintain accurate customer and export records and support sales activities.
• Prepare reports and ensure compliance with export procedures.

Skills

Advanced Excel

Administrative skills

Time management

Attention to detail

Communication skills

Independent work

Multi-tasking

Tools

Pastel ERP

Microsoft Office

Job description

Pinetown. An opportunity exists for an experienced Export Administrator to join a well-established company. Advanced Excel skills are essential.

The successful candidate will be responsible for managing export documentation and shipment coordination, preparing quotations and proforma invoices, processing export orders, and liaising with freight providers, customers and internal departments. Duties will also include tracking shipments, following up on outstanding payments, maintaining accurate customer and export records, supporting sales pipeline activity, preparing reports, and ensuring compliance with export procedures.

Requirements:

• Strong administrative, organisational and time-management skills
• Advanced Excel and Microsoft Office proficiency
• Experience with ERP systems, preferably Pastel
• Knowledge of export documentation and procedures
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines under pressure
• Proactive, solution-oriented and reliable
• Ability to work independently and coordinate effectively across departments
• Professional and courteous customer communication skills