Executive Virtual Assistant (Part-Time)

Assist World; South Africa; Remote; ZAR 112,000 - 149,000; Part time

Benefits offered by this job

100% REMOTE

No tracker

Wise payments

Birthday bonus

Testimonial bonus

Job summary

Assist World is seeking a proactive Executive Virtual Assistant to partner with a U.S.-based education executive. This remote role focuses on administrative mechanics, enabling leadership to prioritize strategic work.

You will manage data entry, document formatting, reminders, and filing in Google Drive and Microsoft 365. The position demands discretion, initiative, and precise, professional communication within district-level workflows.

Qualifications

• Experience handling confidential personnel, budgets, and sensitive information with integrity.
• Self-starter capable of managing daily tasks without supervision.
• Excellent time management with strict deadlines and attention to detail.
• Polished written communication suitable for education executives.
• Ability to draft email correspondence and reminders.

Responsibilities

• Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and log inbound conference and training submissions.
• Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas and presentations for leadership and district staff.
• Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, track missing documentation and enforce timelines.
• Digital Asset Organization: Maintain a structured shared drive system for resources, executive templates and action items.
• Routine Communication Support: Draft concise email correspondence, issue reminders and ensure timely follow-ups.

Skills

Data entry

Document formatting

Deadline tracking

Digital asset organization

Executive communication

Independent initiative

Discretion

Tools

Google Workspace

Microsoft 365

Microsoft Excel

Job description

We are currently recruiting a proactive,high-trust Executive Virtual Assistant on behalf of an Executive Director of Professional Learning at a leading public school district.

Our client oversees district-wide educator development and currently operates without internal administrative support. They are looking for a dedicated remote partner to manage critical operational, clerical, and documentation workflows. By taking full ownership of administrative mechanics, you will directly enable executive leadership to focus on high-impact strategic initiatives.

Responsibilities

• Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and accurately log inbound conference and training submissions.

• Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas and presentations for leadership and district staff.

• Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, proactively track down missing documentation and enforce key timelines.

• Digital Asset Organization: Maintain a structured, intuitive shared drive system for approved resources, executive templates and active action items.

• Routine Communication Support: Draft concise email correspondence, issue scheduled reminders to educators and administrators and ensure timely follow-ups.

What We Are Looking For

• Tool Proficiency: Strong, practical command of Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft 365, with solid capability in Microsoft Excel (formulas, filtering, structured data organization).

• Uncompromising Discretion: Proven experience managing confidential personnel, professional, and budgetary details with absolute integrity.

• Independent Initiative: A self-starter mindset capable of managing daily tasks seamlessly without constant supervision.

• Punctuality & Precision: Strict respect for deadlines, quick turnaround times and high attention to detail in written materials and spreadsheets.

• Professional Communication: Polished, courteous written communication suitable for public education executives and administrative teams.

$600 - $800 a month

U.S. based education executive | Eastern Standard Time (EST) working hours | 20 hours per week (4 hours/day)

Why Join Assist World?

100% REMOTE

$50 birthdaybonus

$200 testimonial bonus

NO TRACKER. NO PROBLEM

Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.

Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.