Remote Virtual Assistant for Executive Support & Projects

HR Service Jobs; South Africa; Remote; ZAR 167,400 - 223,200; Full time

Benefits offered by this job

Competitive salary

Flexible working hours

Health, dental, and vision insurance

Job summary

A professional services firm is seeking a detail-oriented Virtual Assistant to provide comprehensive administrative support to executives. This full-time, contract-to-hire role allows for remote work and requires strong organizational skills, proficiency in Microsoft Office, and at least 2 years of experience in a similar position. Enjoy flexible hours and a supportive team environment.

Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Minimum of 2 years of experience in a related position.
• Experience supporting senior executives in a remote environment is preferred.

Responsibilities

• Manage and coordinate executive schedules and meetings.
• Handle incoming emails and communications.
• Prepare and edit correspondence and documents.
• Organize travel arrangements.
• Assist with project management tasks.

Skills

Microsoft Office Suite

Google Workspace

Communication skills

Organizational skills

Time management

Attention to detail

Project management tools

Job description

HR Service Jobs is seeking a highly organized and proactive Virtual Assistant to join our team on a contract-to-hire basis. As a Virtual Assistant, you will provide comprehensive administrative support to executives and teams across various departments. This role requires a blend of administrative expertise, technical skills, and a keen ability to manage multiple tasks efficiently. The ideal candidate will excel in a remote work environment and possess excellent communication skills.

Key Responsibilities:

• Manage and coordinate executive schedules, appointments, and meetings.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Perform data entry and maintain databases with high accuracy.
• Organize and schedule travel arrangements, including accommodations and itineraries.
• Assist with project management tasks and track project milestones and deadlines.
• Conduct research and compile data for reports and presentations.
• Provide support for HR functions such as onboarding, employee records management, and benefits administration.
• Maintain confidentiality and handle sensitive information with discretion.

Required Skills and Qualifications:

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to work independently with minimal supervision.
• High attention to detail and accuracy.
• Familiarity with project management tools and software (e.g., Asana, Trello, Monday.com) is a plus.

Experience:

• Minimum of 2 years of experience as a Virtual Assistant or in a related administrative position.
• Experience supporting senior executives or teams in a remote environment is preferred.

Working Hours:

• This is a full-time, contract-to-hire position.
• Standard working hours are Monday to Friday, 9:00 AM to 6:00 PM (local time), with flexibility as needed.

Knowledge, Skills, and Abilities:

• Ability to prioritize tasks and manage time effectively.
• Strong problem-solving skills and a proactive approach to challenges.
• Comfortable working with diverse teams and handling multiple projects simultaneously.
• Adept at using various online communication and collaboration tools.

Benefits:

• Competitive salary based on experience.
• Opportunity for contract-to-hire transition with potential for permanent employment.
• Flexible working hours and remote work arrangement.
• Access to professional development resources and training.
• Health, dental, and vision insurance options (post-hire).
• Paid time off and holiday leave.

Why Join:

• Be part of a dynamic and supportive team committed to professional growth and development.
• Enjoy the flexibility of remote work while contributing to impactful projects.
• Gain valuable experience in a variety of administrative and project management tasks.
• Benefit from a supportive work environment that values your contributions and growth.

How to Apply:

• Interested candidates should submit their resume, cover letter, and a list of references to us with the subject line Virtual Assistant Application.
• Applications will be reviewed on a rolling basis, and qualified candidates will be contacted for an interview.