Senior Executive Assistant to MD | Diary & Exec Support

HandPicked Recruitment; Pretoria; On-site; ZAR 350,000 - 480,000; Full time

Job summary

HandPicked Recruitment is seeking an experienced Executive Assistant to support the Managing Director in Pretoria. The role requires proactive coordination, professional client engagement and meticulous diary management.

You will draft and format reports, manage correspondence, coordinate meetings and assist with ad hoc projects while safeguarding confidential information. A strong command of MS Office and the ability to work independently are essential.

Qualifications

• Matric/Grade 12 and 35 years' experience as an Executive Assistant or Personal Assistant.
• Proven experience supporting a Managing Director, CEO or senior executive.
• Strong administrative, organisational and coordination skills.
• Excellent written and verbal communication; proficient in MS Office: Outlook, Word, Excel, PowerPoint and Teams.
• Excellent diary and meeting management; high attention to detail and confidentiality.
• Valid driver's licence and own reliable transport; ability to work independently.

Responsibilities

• Manage MD's diary, appointments, meetings, emails and correspondence.
• Coordinate internal and external meetings and prepare agendas, presentations, reports.
• Take meeting minutes and follow up on action items and deadlines.
• Draft, format and review correspondence, reports and company documentation.
• Maintain filing systems and manage important company documentation.
• Prepare administrative reports and supporting information.
• Coordinate website updates and weekly LinkedIn posts with the external service provider.
• Handle confidential information with discretion.

Skills

Diary management

Executive support

MS Office

Communication

Discretion

Education

Diploma in Office/Business Administration

Secretarial Studies

Certificate in Office/Business Administration

Tools

LinkedIn

CMS (Website)

Job description

HandPicked Recruitment is seeking an experienced Executive Assistant to support the Managing Director in Pretoria. The role requires proactive coordination, professional client engagement and meticulous diary management.

You will draft and format reports, manage correspondence, coordinate meetings and assist with ad hoc projects while safeguarding confidential information. A strong command of MS Office and the ability to work independently are essential.