Executive Secretary to Directors - Minutes, Travel & Admin

Affirmative Portfolios; Pretoria; On-site; ZAR 171,000 - 209,000; Full time

Job summary

Affirmative Portfolios in Pretoria seeks a Secretary for the Office of the Directors on a 12-month fixed-term contract. The role handles secretarial, reception, and administrative tasks to support Directors, manage diaries, prepare documents, coordinate meetings, and ensure efficient office operations.

Requirements include Grade 12, strong administrative and communication skills, proficiency with MS Word, Excel, PowerPoint, and basic finance/ procurement awareness; experience in a similar

Qualifications

• Grade 12 Senior Certificate (NQF 4) is required.
• Experience in a similar environment is advantageous.
• Proven secretarial/administrative experience is essential.

Responsibilities

• Receives telephone calls and refers to correct players.
• Records appointments and events in the Director(s) diary.
• Types documents for the Director(s) and staff.
• Operates office equipment (photocopiers).
• Provide secretariat support for Directors' meetings (minutes, agendas).
• Format submissions, memos and documents for Directors.
• Draft standard responses for Directors.
• Maintain filing system electronically and manually.
• Track progress of actions and provide feedback to Directors.
• Coordinate submission of reports and documents (PMDS, Annual Reports, Plans, Audits).
• Arrange travel and meetings for Directors and staff.

Skills

Administrative skills

Communication skills

Minutes taking

MS Word

Excel

PowerPoint

Office planning

Document/file management

Education

Grade12 Senior Certificate (NQF 4)

Tools

MS Word

Excel

PowerPoint

Email

Job description

Affirmative Portfolios in Pretoria seeks a Secretary for the Office of the Directors on a 12-month fixed-term contract. The role handles secretarial, reception, and administrative tasks to support Directors, manage diaries, prepare documents, coordinate meetings, and ensure efficient office operations.

Requirements include Grade 12, strong administrative and communication skills, proficiency with MS Word, Excel, PowerPoint, and basic finance/ procurement awareness; experience in a similar