EXECUTIVE ASSISTANT / OPERATIONS ADMINISTRATOR

Dante Personnel; South Africa; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Dante Personnel Cape Town is seeking an experienced Executive Assistant/Personal Assistant to support senior management in a dynamic professional services environment. The role requires discretion, superb organisation, and proactive coordination of reports and projects.

You will handle confidential information, manage multiple priorities, and liaise with stakeholders at all levels. A relevant tertiary qualification and 3–5 years’ experience are expected, with advantage for law firm or

Qualifications

• Grade 12 / Matric is essential.
• 1

Responsibilities

• Provide executive and EXCO support with discretion.

Skills

Executive support

Stakeholder management

Organization skills

Time management

Attention to detail

Communication skills

Discretion

Problem solving

Independence

Education

Grade 12 / Matric

Tertiary qualification in business/admin/ops

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Minimum requirements:

• Grade 12 / Matric is essential
• A relevant tertiary qualification in Business Administration, Operations Management, Management or a related field will be advantageous
• Minimum 3–5 years’ experience in an Executive Assistant, Personal Assistant, Operations Administrator, Office Manager or similar role
• Previous experience supporting senior management, directors or an EXCO is strongly preferred
• Experience in a law firm or professional services environment will be advantageous
• Excellent computer literacy, particularly Microsoft Outlook, Word, Excel and PowerPoint
• Strong experience in preparing reports, managing information and coordinating projects
• Executive and EXCO Support
• Confidential and Sensitive Matters
• Communication and Stakeholder Management
• Operations Administration Responsibilities
• Operational Coordination
• Process Management
• Reporting and Data Administration
• Office and Facilities Administration
• Supplier and Procurement Administration
• HR and Staff Administration Projects and Special Assignments
• Exceptional organisational and administrative ability
• Excellent attention to detail and accuracy
• Strong time management and ability to prioritise competing demands
• Excellent written and verbal communication skills
• Strong follow-up and accountability
• Ability to anticipate requirements and act proactively
• Strong problem-solving and analytical skills
• Ability to work independently with minimal supervision
• Ability to manage confidential and sensitive information with absolute discretion
• Strong interpersonal skills and the confidence to communicate with senior management
• Strong Microsoft (Outlook, Excel, Word etc) and data-management skills
• Ability to manage multiple projects and deadlines simultaneously
• Highly organised, structured and detail-oriented
• Proactive rather than reactive
• Trustworthy and discreet
• Professional and confident
• Commercially aware and able to understand the broader business context
• Comfortable taking ownership and driving matters to completion
• Comfortable following up with managers and employees regarding outstanding matters
• Calm and effective under pressure
• Flexible and adaptable
• A strong communicator who can deal appropriately with people at all levels of the organisation

Consultant: Stephnie Taljaard - Dante Personnel Cape Town