Executive Personal Assistant

Staff Focus; Johannesburg; Presencial; ZAR 320.000 - 520.000; Jornada completa

Descripción de la vacante

Staff Focus is seeking an experienced Executive Assistant to provide comprehensive support to the Managing Directors. You will manage diaries, coordinate meetings, arrange travel, and prepare reports and presentations with a high level of discretion.

The role requires excellent Microsoft Office skills, strong research ability, and the capacity to handle multiple priorities in a fast-paced environment. Applicants should have prior EA/PA experience, exceptional communication skills, and a

Formación

• Experience as an Executive Assistant or Personal Assistant.
• Strong Excel skills and proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Strong research skills and ability to summarize information.
• High level of discretion with confidential information.
• Ability to multitask and stay calm under pressure.
• Flexibility regarding working hours when required.

Responsabilidades

• Provide comprehensive executive and administrative support to the Managing Directors.
• Manage and coordinate diaries, meetings, appointments and schedules.
• Assist with travel arrangements, bookings and itineraries.
• Prepare correspondence, reports, presentations and other executive documents.
• Maintain accurate records and administrative databases.
• Prepare Excel spreadsheets and data reports.
• Coordinate communication between Directors and stakeholders.
• Identify tasks and take initiative to support business needs.
• Work overtime when required to meet deadlines.

Conocimientos

Executive support

Excel

Communication

Research

Discretion

Time management

Herramientas

Microsoft Office

Descripción del empleo

Key Responsibilities

Provide comprehensive executive and administrative support to the Managing Directors. Manage and coordinate diaries, meetings, appointments and schedules. Assist with travel arrangements, bookings and itineraries when required. Prepare correspondence, reports, presentations, documents and other executive information. Manage and maintain accurate records, databases and administrative systems. Work with various online portals and platforms, including capturing, updating and retrieving information. Conduct research and gather information as required by the Managing Directors. Prepare and maintain Excel spreadsheets, reports and data. Assist with monitoring deadlines, follow-ups and outstanding tasks. Coordinate communication between the Managing Directors and internal/external stakeholders. Handle confidential information with discretion and professionalism. Assist with ad hoc projects, tasks and research as required. Proactively identify what needs to be done and take initiative without always being asked. Provide general administrative and organisational support to ensure the Managing Directors can operate efficiently. Be flexible and willing to work overtime when required, particularly when business demands or deadlines require it.

Minimum Requirements

Previous experience as an Executive Assistant or Personal Assistant. A passion for executive PA/administrative work. Strong Excel skills. Excellent computer literacy and the ability to quickly learn and navigate new systems and online portals. Strong research skills and an ability to find, understand and summarise information. Excellent written and verbal communication skills. Professional and presentable appearance. High energy and the ability to thrive in a busy, fast-paced environment. Confident personality with the ability to communicate effectively with people at all levels. Ability to manage multiple priorities and remain calm under pressure. High level of discretion when dealing with confidential information. Flexibility regarding working hours when required.

Please note: Only candidates who meet the minimum requirements will be considered for the role.