Executive Assistant to General Manager

Talented Recruitment; Durban; On-site; ZAR 150,000 - 190,000; Full time

Job summary

Talented Recruitment is seeking an experienced Executive & Personal Assistant to support the Portfolio Manager in Durban, South Africa. You will manage the manager's calendar, coordinate meetings, prepare reports and correspondence, and ensure timely completion of tasks with precision.

The role requires advanced Excel skills, strong MS Office proficiency, and the ability to work under pressure while handling confidential information and multiple priorities.

Qualifications

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field.
• Advanced Microsoft Excel skills and proficient with Office suite.
• Experience in Personal/Executive Assistant roles (3+ years) is required.

Responsibilities

• Provide high-level administrative and personal support to Portfolio Manager.
• Manage diaries, meetings, and schedules; prepare agendas and minutes.
• Coordinate communications between internal teams and service providers; follow up on action items.

Skills

Excel proficiency

AI tools

Communication skills

Microsoft Office

Data analysis

Education

Business/Office Administration or related field

Tools

Microsoft Excel

ChatGPT / AI platforms

Job description

Key responsibilities:

Executive & Personal Assistance:

Provide high-level administrative and personal support to the Portfolio Manager. Manage diaries, meetings, appointments and schedules. Coordinate meetings and ensure all necessary information is prepared in advance. Prepare agendas, presentations, reports and correspondence. Take accurate meeting minutes and ensure action items are followed up. Manage and prioritise the Portfolio Manager's daily to-do list. Follow up on outstanding tasks and ensure deadlines are met. Coordinate communication between internal teams and service providers.

Organisation & Administration:

Maintain highly organised electronic and physical filing systems. Prepare and maintain spreadsheets, reports and schedules. Handle confidential information with professionalism and discretion. Assist with projects and special assignments. Ensure important deadlines, renewals, meetings and commitments are proactively tracked.

Advanced Excel & Technology:

The successful candidate must be highly proficient in Microsoft Excel, including the ability to work confidently with:

• Formulas and functions Data management Pivot tables Sorting and filtering Reports and dashboards Data analysis and presentation
• You must also be comfortable using AI tools such as ChatGPT and other AI platforms to improve efficiency, research information, create documents, analyse data and streamline everyday administrative processes.

Requirements:

Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field. Minimum 3 years' relevant experience in a Personal Assistant, Executive Assistant, Office Manager or similar senior administrative role. Advanced Microsoft Excel skills. Strong computer literacy and excellent knowledge of Microsoft Office. Experience using AI tools in a professional environment is highly advantageous. Excellent written and verbal communication skills. Professional, polished and well-spoken. Valid driver's licence. Own reliable vehicle is essential. Ability to work under pressure and manage multiple priorities simultaneously.