Executive Personal Assistant

The Recruitment Pig; Gauteng; On-site; ZAR 350,000 - 520,000; Full time

Job summary

The Recruitment Pig is seeking a seasoned executive assistant to manage the Office of the Managing Director in Gauteng. You will streamline daily operations, calendar management, and serve as a professional gateway to the executive team.

With five or more years of experience supporting senior leaders in financial services or a corporate setting, you will coordinate travel, prepare reports, handle confidential files, and maintain polished communication in English.

Qualifications

• Five or more years of experience supporting top corporate executives.
• Experience in financial services or a professional corporate sector.
• Excellent skills in Microsoft Office tools like Outlook, Word, and Excel.
• Clear and professional verbal and written communication skills in English.

Responsibilities

• Manage and filter all incoming phone calls, emails, and corporate messages.
• Keep the Managing Director's busy daily calendar perfectly updated and organised.
• Prepare professional business reports, letters, and accurate meeting minutes.
• Organize and coordinate smooth local and international travel arrangements.
• Welcome visitors and act as the friendly professional gateway to the executive office.
• Help organize corporate events, board meetings, and client functions.
• Track important action items from meetings and follow up on them.
• Handle confidential business files and records with great care.
• Assist with basic office expenses and monthly credit card tracking.

Skills

Microsoft Office

Communication (English)

Organizational skills

Time management

Confidentiality

Education

Office administration diploma or business certificate

Tools

Microsoft Office Suite

Outlook

Job description

Your Role

This position offers a wonderful opportunity to grow your corporate career alongside a top industry leader. You will manage the office of the Managing Director to ensure daily business operations run smoothly. You will enjoy a supportive environment where your executive support and planning skills are truly valued. This role allows you to use your expertise to keep a dynamic office efficient and organized.

Job Description

• Manage and filter all incoming phone calls, emails, and corporate messages.
• Keep the Managing Director's busy daily calendar perfectly updated and organised.
• Prepare professional business reports, letters, and accurate meeting minutes.
• Organize and coordinate smooth local and international travel arrangements.
• Welcome visitors and act as the friendly professional gateway to the executive office.
• Help organize corporate events, board meetings, and client functions.
• Track important action items from meetings and follow up on them.
• Handle confidential business files and records with great care.
• Assist with basic office expenses and monthly credit card tracking.

What You Need to Apply

• Five or more years of experience supporting top corporate executives.
• A background working within financial services or a professional corporate sector.
• Excellent skills in Microsoft Office tools like Outlook, Word, and Excel.
• Clear and professional verbal and written communication skills in English.
• Strong organizational skills and the ability to manage your time well.
• A positive, helpful attitude with a strong respect for business confidentiality.
• Any relevant office administration diploma or business certificate is highly welcome.