Executive PA: Travel, Calendar & Projects Lead

Recruitpro Solutions; Gauteng; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Recruitpro Solutions is seeking an experienced Executive PA to support the MD/COO with diary management, travel arrangements, and executive communications.

You will maintain documentation, coordinate meetings (EXCOM/OPSCO), and liaise with senior clients and partners, ensuring confidentiality and professional standards. The ideal candidate holds a degree in Business Admin or Office Management, 5+ years in executive support, and strong MS Office/Teams/Zoom skills.

Qualifications

• Grade 12 / Matric.
• Degree in Business Administration, Office Management, or related field.
• Minimum 5 years' experience in an Executive PA role.
• Proven experience in executive-level support, diary management, and travel coordination.
• Advanced MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Teams, Zoom, project management software, and digital expense/travel platforms.
• Strong written and verbal communication skills.
• High level of discretion and professionalism with confidential information.
• Certification in Secretarial Studies or Project Management (advantageous).

Responsibilities

• Follow up on instructions, reports, actions, and feedback from managers on behalf of the MD/COO.
• Take minutes at executive meetings, including EXCOM and OPSCO.
• Arrange international travel, including visas, flights, itineraries, forex, and accommodation.
• Prepare professional, well-structured presentations aligned with corporate branding.
• Maintain and organise executive documentation, reports, contracts, and legal records.
• Manage catering and hosting of company guests, including accommodation and transport.
• Handle general correspondence, reports, and communications.
• Administer credit card reconciliations and expense claims.
• Manage executive kitchen supplies and document deliveries as needed.
• Assist management with ad hoc projects and requests.
• Liaise with board members, senior clients, and external partners.
• Handle urgent executive requests and manage disruptions effectively.

Skills

Diary management

Written communication

Organisational skills

Discretion

Education

Bachelor's degree in Business Administration / Office Management

Tools

MS Office

Teams

Zoom

Project management software

Travel platforms

Job description

Recruitpro Solutions is seeking an experienced Executive PA to support the MD/COO with diary management, travel arrangements, and executive communications.

You will maintain documentation, coordinate meetings (EXCOM/OPSCO), and liaise with senior clients and partners, ensuring confidentiality and professional standards. The ideal candidate holds a degree in Business Admin or Office Management, 5+ years in executive support, and strong MS Office/Teams/Zoom skills.