Executive PA

Capitec; Stellenbosch; On-site; ZAR 350,000 - 550,000; Full time

Job summary

Capitec is seeking an experienced Executive PA to support the CIO and CIO leadership team in Stellenbosch. This role goes beyond diary management, acting as a trusted partner to create structure in a fast-moving tech environment.

You'll coordinate calendars, travel, governance, and vendor processes, building strong relationships across technical and executive levels while protecting confidentiality and leveraging AI tools to boost productivity.

Qualifications

• National Diploma in Business Administration, Office Management, or a related field
• Experience in executive support and admin
• Strong organisation and time-management skills

Responsibilities

• Support the CIO and leadership team with day-to-day executive and administrative requirements.
• Managing complex calendars, meetings, travel arrangements, and leadership engagements.
• Coordinating meetings across teams, locations, and time zones.
• Supporting governance, procurement, and vendor administration processes.
• Building strong working relationships with a diverse range of stakeholders, from technical teams to executives and external partners.
• Managing confidential and sensitive information with professionalism and discretion.
• Finding smarter ways to work by leveraging digital tools and AI-enabled solutions.

Skills

Stakeholder management

Project coordination

Strong communication

Executive support

Discretion & confidentiality

Education

National Diploma in Business Administration

Tools

Microsoft Office

SharePoint

Teams

Copilot AI tools

Job description

We're looking for an experienced Executive PA to support our Chief Information Officer and CIO leadership team. This role goes beyond diary management and administration. It's about being a trusted partner, creating structure in a fast-moving environment, and helping our technology leaders work at their best.

If you're highly organised, naturally proactive, tech-savvy, and enjoy building strong relationships across all levels of a business, we'd like to hear from you.

Purpose Statement

We're looking for an experienced Executive PA to support our Chief Information Officer and CIO leadership team. This role goes beyond diary management and administration. It's about being a trusted partner, creating structure in a fast-moving environment, and helping our technology leaders work at their best.

If you're highly organised, naturally proactive, tech-savvy, and enjoy building strong relationships across all levels of a business, we'd like to hear from you.

What you'll be doing

• Supporting the CIO and CIO leadership team with day-to-day executive and administrative requirements.
• Managing complex calendars, meetings, travel arrangements, and leadership engagements.
• Coordinating meetings across teams, locations, and time zones.
• Supporting governance, procurement, and vendor administration processes.
• Building strong working relationships with a diverse range of stakeholders, from technical teams to executives and external partners.
• Managing confidential and sensitive information with professionalism and discretion.
• Finding smarter ways to work by leveraging digital tools and AI-enabled solutions.

What we're looking for

• National Diploma in Business Administration, Office Management, or a related field

Experience and Knowledge

• Office administration and executive support
• General office systems and administrative processes
• Logistics and procurement coordination
• Exposure to vendor and contract administration
• Understanding of IT project environments and governance processes

Skills

• Strong communication and business writing skills
• Excellent planning, organisation, and coordination abilities
• Confident stakeholder management skills
• The ability to build relationships across technical and non-technical teams
• Exceptional diary and meeting management capabilities
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint
• High levels of professionalism, discretion, and confidentiality
• Comfortable working in a dynamic and changing environment
• Experience using AI-enabled productivity tools such as Microsoft Copilot and other generative AI solutions
• Curious about new technology and ways of working

A little about you

You're someone who stays one step ahead. You anticipate needs before they're raised, take ownership, and bring calm and structure to a busy environment. You enjoy working with people, solving problems, and making things happen behind the scenes. Most importantly, you're passionate about enabling others to do their best work.

Conditions of Employment

• Clear criminal and credit record
• Contactable via own mobile phone