Executive PA to COO - Strategic Admin & Travel Lead

Bidvest Protea Coin; Centurion; On-site; ZAR 420,000 - 660,000; Full time

Job summary

Bidvest Protea Coin is seeking an experienced Executive Assistant to provide high-level support to the COO and managing executives. You will manage schedules, communications, and confidential information in a fast-paced environment.

The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities. You will also prepare reports, minutes, and communications and liaise with senior stakeholders to ensure smooth operations.

Qualifications

• Diploma or degree in business administration, office management, or related field.
• 5–8 years’ experience as an Executive Assistant or Personal Assistant at senior management level.
• Relevant industry experience considered.
• Excellent organizational and time-management skills.

Responsibilities

• Provide comprehensive administrative support to the COO and Executives.
• Manage the Executive’s schedule, emails, and communications.
• Prepare meeting packs, minutes, and action items.
• Arrange travel, venues, and logistics for meetings and events.
• Maintain confidential files and handle sensitive information.
• Coordinate with internal and external stakeholders to ensure smooth operations.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

MS Office

Multitasking

Attention to detail

Stakeholder management

Professionalism

Education

Diploma or Degree in Business Administration/Office Management

Tools

Microsoft Office

Job description

Bidvest Protea Coin is seeking an experienced Executive Assistant to provide high-level support to the COO and managing executives. You will manage schedules, communications, and confidential information in a fast-paced environment.

The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities. You will also prepare reports, minutes, and communications and liaise with senior stakeholders to ensure smooth operations.