PERSONAL ASSISTANT TO THE CHIEF OPERATING OFFICER (3 Months Temp)

Interdot Solutions; Pretoria; On-site; ZAR 280,000 - 420,000; Full time

Job summary

Interdot Solutions is seeking an experienced Personal/Executive Assistant to provide strategic administrative support to the Chief Operating Officer. The role includes coordinating operational activities, managing high-level stakeholder engagement, consolidating reports, and ensuring the COO’s office runs efficiently.

You will organize meetings, take minutes, manage the COO’s diary, travel arrangements, and assist with various administrative tasks.

Qualifications

• Minimum 3 years' experience as Personal Assistant or Executive Assistant.
• Valid driver’s license (Code B).
• Proficiency in Microsoft Office.
• Report writing and consolidation experience.
• Understanding of public sector governance will be advantageous.

Responsibilities

• Organise, coordinate and take minutes for internal and external meetings for the COO and produce reports.
• Manage the COO’s diary and travel arrangements.
• Assist with administrative matters to ensure smooth running of the COO’s office.
• Conduct research for the COO as required.
• Consolidate monthly and quarterly reports.
• Support procurement processes through coordination and documentation.

Skills

Executive Support

Diary Management

Stakeholder Engagement

Report Writing

Microsoft Office Proficiency

Education

Certificate in Office Administration

NQF Level 5

Job description

JOB PROFILE

To provide strategic administrative and executive support to the Chief Operating Officer, including coordinating operational activities, managing high-level stakeholder engagement, consolidating reports, and ensuring the effective functioning of the COO's office.

KEY DUTIES AND RESPONSIBILITIES

• Organise, coordinate and take minutes for internal and external meetings, workshops and conferences for the COO, and produce comprehensive reports and follow up on resolutions.
• Manage the COO's diary and travel arrangements.
• Assist with administrative matters to ensure the efficient and smooth running of the COO's office.
• Conduct research for the COO as and when required.
• Consolidate monthly and quarterly reports.
• Support procurement processes through coordination and documentation in line with organisational policies.
• Type correspondence and compose routine letters, reports and other confidential documentation.
• Maintain effective document management and record-keeping systems.
• Respond to general information requests from personnel where possible.
• Exercise initiative to enhance the administration of the Office of the COO.
• Ensure efficient administration of the COO's office and proactively identify process improvements.
• Perform other duties as assigned and required.

MINIMUM REQUIREMENTS

• Minimum certificate in Office Administration, Business Administration or a related field (NQF Level 5).
• Minimum of 3 years' experience as a Personal Assistant, Executive Assistant .
• Valid driver's licence (Code B).
• Proficiency in Microsoft Office.
• Report writing and consolidation.
• Stakeholder management at executive level.
• Confidentiality and discretion.
• Understanding of public sector governance will be advantageous.

KEY COMPETENCIES

• Time management
• Teamwork
• Interpersonal relations and skills
• Decision-making
• Creativity and innovation
• Conflict management
• Adaptability and flexibility