Executive Operations & Reporting Assistant — Pretoria

AtripleA recruitment & temps; Pretoria; On-site; ZAR 279,000 - 390,600; Full time

Job summary

A recruitment agency in South Africa is seeking a Personal & Executive Operations Assistant to ensure operational efficiency and streamline communication across teams. Responsibilities include managing the COO's mailbox, assisting with SOPs, developing reports, and coordinating meetings. The ideal candidate will have advanced Excel skills, strong communication abilities, and an analytical mindset, along with a Senior Certificate. This role requires multitasking and initiative to drive operational success.

Qualifications

• Must provide proof of competency in advanced Microsoft Excel, including Power Query, V/X-lookup, pivot tables.
• Ability to coordinate with different teams and stakeholders effectively.
• Experience in reporting, dashboards, and data tracking.

Responsibilities

• Manage the COO's mailbox, prioritize communications, and follow up on action items.
• Assist in setting up and documenting Standard Operating Procedures (SOPs).
• Develop and maintain reports and dashboards to track metrics.
• Ensure tasks are completed by team members and follow up on deadlines.
• Schedule meetings, prepare agendas, and take minutes.

Skills

Advanced Microsoft Excel skills

Strong communication skills

Highly organized

Tech-savvy

Analytical mindset

Education

Senior Certificate

Tools

Reporting software

Office tools

Project management platforms

Job description

A recruitment agency in South Africa is seeking a Personal & Executive Operations Assistant to ensure operational efficiency and streamline communication across teams. Responsibilities include managing the COO's mailbox, assisting with SOPs, developing reports, and coordinating meetings. The ideal candidate will have advanced Excel skills, strong communication abilities, and an analytical mindset, along with a Senior Certificate. This role requires multitasking and initiative to drive operational success.