Operations Assistant / Personal Assistant

Optential; Cape Town; On-site; ZAR 190,000 - 270,000; Full time

Benefits offered by this job

Exposure to senior leadership

Collaborative environment

Growth and career development

Meaningful impact in a growing company

Job summary

Optential in Cape Town seeks an Operations Assistant / Personal Assistant to support the leadership team with admin and personal tasks. You will coordinate meetings, calendars, travel, and reports, while ensuring smooth cross-department communication and timely delivery of initiatives.

The role requires 3–5 years of PA/OA experience, strong organisational skills, and advanced MS Office proficiency. A driver’s licence is advantageous for this role.

Qualifications

• Grade 12; tertiary qualification in Business Administration, Operations Management or related field advantageous.
• 3–5 years’ experience as Operations Assistant, Executive Assistant or Personal Assistant.
• Excellent organisational and time management skills.
• Strong administrative and coordination abilities.
• High level of professionalism, discretion and integrity.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and work under pressure.
• Valid driver’s licence advantageous.

Responsibilities

• Provide administrative and personal assistance to the leadership team.
• Coordinate meetings, calendars, travel arrangements and appointments.
• Assist with project coordination and ensure action items are followed through.
• Prepare reports, presentations and business documentation.
• Support communication between departments and ensure information flow.
• Monitor deadlines and assist in driving operational initiatives to completion.
• Assist with sales administration, procurement coordination and general operational support.
• Maintain accurate records and handle confidential information professionally.
• Identify opportunities to improve processes and administrative efficiencies.
• Perform general office administration and ad hoc duties as required.

Skills

Excellent organisation

Time management

Verbal and written communication

MS Office Proficiency

Multitasking

Discretion and integrity

Education

Grade 12

Tertiary qualification in Business Admin/Ops Mgmt

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Operations Assistant / Personal Assistant

Job Title:Operations Assistant / Personal Assistant
Location:Cape Town, Western Cape
Reports too:Operations Manager

Key Responsibilities

• Provide administrative and personal assistance to the leadership team.
• Coordinate meetings, calendars, travel arrangements, and appointments.
• Assist with project coordination and ensure action items are followed through.
• Prepare reports, presentations, and business documentation.
• Support communication between departments and ensure effective information flow.
• Monitor deadlines and assist in driving operational initiatives to completion.
• Assist with sales administration, procurement coordination, and general operational support.
• Maintain accurate records and ensure confidential information is handled professionally.
• Identify opportunities to improve processes and administrative efficiencies.
• Perform general office administration and ad hoc duties as required.
• Grade 12 (tertiary qualification in Business Administration, Operations Management, or a related field will be advantageous).
• 3–5 years’ experience in an Operations Assistant, Executive Assistant, Personal Assistant, or similar role.
• Excellent organisational and time management skills.
• Strong administrative and coordination abilities.
• High level of professionalism, discretion, and integrity.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to manage multiple priorities and work under pressure.
• Valid driver’s licence will be advantageous.

What We Offer

• An opportunity to work closely with senior leadership.
• Exposure to all areas of the business.
• A supportive and collaborative working environment.
• Opportunities for professional growth and career development.
• The chance to make a meaningful impact in a growing company.