Executive Assistant & Operations Partner to MD

Time Personnel; Cape Town; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Time Personnel in Cape Town is seeking a meticulous Company PA/EA to support the Managing Director on operational and strategic matters. The role requires 5+ years in similar positions, strong admin skills, and impeccable English communication.

You will manage cross-functional projects, prepare reports, and help drive governance and process improvements. The ideal candidate thrives in a fast-paced environment, demonstrates independence, and maintains confidentiality with sound judgement.

Qualifications

• Matric qualification is required.
• Minimum of 5 years’ experience in a Company PA, Executive Assistant, Administrator, or operational support role.
• Solutions-driven with ability to work independently.
• Experience supporting senior management, directors, or business owners.
• Strong administrative and organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills in English.

Responsibilities

• Act as a trusted partner to the Managing Director on operational and strategic matters.
• Prepare executive reports, presentations, and business insights.
• Initiate and identify areas for improvement.
• Manage projects and initiatives.
• Monitor insurance requirements and yearly updates.
• Implement and improve operational processes and systems.
• Manage cross-functional projects and business improvements.
• Assist with compliance, governance, and statutory requirements.
• Prepare board packs and agendas.
• Maintain corporate records and legal documentation.
• Liaise with external stakeholders (auditors, legal advisors, consultants, national & international clients).
• Foster a culture of accountability and efficiency.
• Manage spreadsheets assisting with financial document management.
• Work closely with finance and operational teams.

Skills

Executive support

Administration

Communication

Organizational skills

Excel

Attention to detail

Education

Matric certificate

Tools

Excel

Job description

Time Personnel in Cape Town is seeking a meticulous Company PA/EA to support the Managing Director on operational and strategic matters. The role requires 5+ years in similar positions, strong admin skills, and impeccable English communication.

You will manage cross-functional projects, prepare reports, and help drive governance and process improvements. The ideal candidate thrives in a fast-paced environment, demonstrates independence, and maintains confidentiality with sound judgement.